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Philanthropy Project Coordinator, Office of Engagement and Advancement

Sydney, Australia
$117,645 to $126,892 p.a.| Includes 17% Superannuation
Closing date
24 Apr 2024

Job Details

  • Full-Time, Ongoing Position | Westerns Parramatta South Campus
  • Remuneration: $117,645 to $126,892 p.a.| Includes 17% Superannuation
  • Working at WSU means you’ll be part of an organisation that’s ranked in the top 2% of universities worldwide!
  • Unlock your potential with WSU: Benefit from flexible work arrangements, salary packaging, 35-hour work week, development opportunities and more!

About Western

Western Sydney University is a modern, forward-thinking, research-led institution committed to excellence in education, research, and community impact. We are proud to be ranked in the top 2% of universities worldwide and hold the top position in the Times Higher Education Impact rankings, with 85% of its research being at or above world standard. At Western Sydney University, we recognise that unlocking your true potential is the key to your success, just as we do for our students. Our core values - Boldness, Fairness, Integrity, and Excellence – serve as guiding principles for our organisational culture and influence the work we do. With a team of 3,000 dedicated staff members, we foster a dynamic, inclusive, and innovative culture deeply rooted in research and dedicated to student-centred excellence. It's the perfect environment for you to thrive professionally. If you are a dedicated and forward-thinking academic seeking a career that can make a meaningful difference, we invite you to discover the abundant opportunities, innovation, and impact that await you at Western Sydney University.

About the Office of Engagement and Advancement

The Office of Engagement and Advancement will work collaboratively with First Peoples, regional, national and international communities, peer universities, other tertiary education providers and industry partners to leverage existing innovations and programs across the University and within our communities. This includes but is not limited to Western’s Alpha platform, The Academy, Western Sydney Creative, True Reward, Widening Participation, Philanthropy and Community Engagement. The Office will ensure the University’s transformation into an engaged campus network will be pursued in aid of the communities we serve and the economic, social and environmental wellbeing of Greater Western Sydney.

About the Role

The Office of Engagement and Advancement is seeking an experienced Philanthropy Project Coordinator to join their team!

The Philanthropy Project Coordinator plays a pivotal role in the development and coordination of major fundraising projects that are led by the Office of Advancement on behalf of the University. This includes but is not limited to, implementing and managing the Advancement Project Planner, covering project content development in liaison with Academic Staff sponsors, overseeing and managing key project related tasks and actions, project meeting coordination, project minute and note taking, project marketing and promotion strategies and plans, maintenance of the Office of Advancement collaborative SharePoint site, interaction with the Raiser’s Edge CRM for project related reporting and tracking purposes, and the development of project budgets and reports for the Executive Director and the project Academic Lead.

The Philanthropy Project Coordinator will work closely with, and on behalf of the Executive Director, Advancement to implement and deliver fundraising project milestones and actions in a timely, considerate, and efficient manner.

This is a full-time, ongoing position based at Parramatta South Campus, although travel to other campuses of the university may be required. Please review the position description for further information.

About you

The successful candidate will have:

  • A degree in Business Administration, Communications, Non-Profit Management, or a related field or an equivalent combination of relevant experience and training.
  • Training or certifications in project management, fundraising strategies, donor management software, and CRM systems. 
  • Demonstrated success in coordinating or managing fundraising projects, campaigns, or initiatives, preferably in a non-profit or educational setting. 
  • Demonstrated experience cultivating and maintaining relationships with donors, alumni, faculty, and staff through effective communication and understanding their motivations.
  • Ability to organize and manage multiple projects simultaneously, utilising project management tools and software effectively.
  • Experience working collaboratively with diverse teams such as marketing, finance, and external partners.
  • Strong analytical skills to assess fundraising trends and effectiveness, identifying problems and implementing solutions promptly.
  • Passion for the university's mission, proactive and self-starting attitude, creativity in fundraising approaches, and adaptability to a dynamic environment.


Western Sydney University highly values equity and inclusiveness. We have a proud history of doing so and consider this an important part of our social and civic responsibilities as a University. We strive to contribute to tackling inequalities and promoting wellbeing within our own institution, the Greater Western Sydney region, nationally and internationally. If you share our passion for creating a more equitable and inclusive world, and if you are ready to contribute to meaningful change, join us in our mission to promote equity, inclusiveness, and wellbeing.

What We Offer in Return

At Western Sydney University, we deeply value our staff and recognise their invaluable contributions that drive our mission and uphold our values. In return for your dedication, we offer:

  • 35 hour work week
  • Flex leave for Professional staff
  • 17% super contributions
  • Salary Packaging options

If this sounds like an opportunity for you, we want to hear from you! Apply now ensuring you carefully address each of the selection criteria in your application. Don't miss this chance to work at Western Sydney University, where every day is an opportunity to make a difference!

Remuneration Package:  HEW Level 7 $117,645 to $126,892 p.a. (comprising Salary of $99,411 to $107,225 p.a., plus Superannuation and Leave Loading)

Position Enquiries: Please direct specific enquiries regarding the role to Christian Burden via email

Recruitment Enquiries: Specific enquiries or issues with your application may be directed to the Recruitment Team at

Closing Date: 8:30 pm, Wednesday 24th April 2024.

Working Rights in Australia - Eligibility

Please note: Visa sponsorship is not available for this position. For an ongoing/continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident and provide evidence at time of application.

Please note, only those applications submitted via the WSU online recruitment system will be accepted.

How to Apply

Please use the following link to submit your application to be directed to Western Sydney University’s website, to submit your application:

In addition to your resume and cover letter, you are required to address the selection criteria in your application.

Please note, only those applications submitted via the WSU online recruitment system will be accepted.


Western Sydney University is a major urban university spread over six campuses in Western Sydney, the nation’s third largest economy and a region of great opportunity, diversity, challenge and growth. The University has a strong connection to Greater Western Sydney, working with its communities and businesses to contribute to the region’s growth. The University is culturally diverse, with approximately 3,315 staff and 44,000 students drawn from Australia and around the world.

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