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Programme Manager - Research Venture Catalyst

Employer
KINGS COLLEGE LONDON
Location
London (Central), London (Greater)
Salary
£51,974 - £61,021per annum pro rata, including London Weighting Allowance
Closing date
4 Apr 2025

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Job Details

Job description

We are seeking a Programme Manager to support the final stage preparation of a DSIT Research Venture Catalyst (RVC) application, called PharosAI at King’s College London.

The PharosAI is a newly formed initiative, bringing together academia, the public sector and third parties.  The Programme Manager will work closely with and report to Prof Anita Grigoriadis, who is leading the PharosAI programmes at King’s College London. This is a new role, and will involve organising a large number of stakeholders, set up meetings, managing a large budget on Worktribe, engaging with the team leads on progress, supporting the Head of the Programmes in overseeing the milestones and objectives.

Someone who is highly motivated, organised, and proactive with experience in research and financial administration, would be ideal – specific experience or interest in health data research, AI, and cancer research, would be a real advantage.

This role will require an ability to work collaboratively across a consortium of partners, and provides the opportunity for external liaison, with interfaces to UK government, academia, industry and the clinical community. This is a fast-paced programme and we are looking for someone who can bring their research administration experience to a supportive cross-organisational team.

The post is based at the School of Cancer & Pharmaceutical Sciences:  https://www.kcl.ac.uk/bmeis.

About the Faculty:  https://www.kcl.ac.uk/scps.

This post will be offered on a fixed term contract until 20th September 2024.

This is a part time post - 40% FTE, 2 days a week.

Key responsibilities

Working closely with Prof Anita Grigoriadis team and the PharosAI team(s) to ensure specialist operational support and leadership for the programme:  

  • is professional, well-executed and timely   
  • is compliant with university policies and   
  • adopts best practice.  

Programme Strategy and Development

  • Assist in setting up meetings and find the appropriate location for meetings (locally or online) 
  • Identifying necessary members for the respective meetings 
  • Helping with putting together the budget for implementing the PharosAI strategic objectives and priorities. 
  • Ensure the alignment of the PharosAI's strategic goals with the provision of resources and supporting the teamleads to improve performance and optimise use of resources. 
  • Set the strategic objectives and operational plan for all administrative support services for a successful submission of the RVC grant. 

Finance

  • Manage all RVC financial resources, ensuring appropriate robust control and monitoring and that all financial transactions within the seed funding stage of the RVC comply with College financial regulations. 
  • Provide regular, relevant financial management information as requested. 
  • Ensure that PharosAI complies with funding bodies’ regulations and procedures and that funding is managed appropriately and expended for the purpose for which it was intended. 
  • Approve expenditure up to agreed limits. 

Communication & Networking

  • Develop and maintain effective working relationships with all stakeholders across the PharosAI initiative  
  • Work closely with the team leads to develop and maintain fluent interaction. 
  • Regularly communicate information in a clear and precise way.  
  • Receive, comprehend complex or ambiguous information that is often highly specialised, abstract or technical and disseminate to all partners. 

Decision Making, Planning & Problem Solving

  • Plan in advance for heavy workload. 
  • Use own initiative and creativity to solve problems relating to administrative and financial tasks. 
  • Manage own workload and resources and that of others, prioritising these in order to achieve their objectives. 
  • Responsible for the planning and leading of significant projects or work streams ensuring the effective use of resources, setting standards and monitoring procedures.  
  • Resolve problems where the optimal solution may not be immediately apparent and where there is a need to use judgement to resolve problems that are unpredictable and / or occur infrequently. 
  • Lead in decisions that have a significant impact on their own work, that of others and be party to collaborative decisions. 
  • Comfortable with ambiguity.  

Service Delivery

  • Provide a very high level of administrative and financial support independently and in a timely manner. 
  • Regularly review the Pharos’s operational structure with a view to ensuring an efficient and effective service. 
  • Demonstrate flexibility in providing support. 
  • Work on own initiative and unsupervised. 

Teamwork, Teaching & Development

  • Identify team workload and give direction, form and communicate a clear vision of what is to be achieved overall, setting goals for team and individuals.  

The post-holder reports to Prof Anita Grigoriadis 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

Skills, knowledge, and experience

Essential criteria

  1. Previous work at the interphase between University and GSTT 
  2. Strong administrative, organizational and time management skills & proven track record in research administration and management, knowledge of the grant funding life cycle within a higher education environment 
  3. Knowledge of capturing research metrics and outputs and reporting to funders 
  4. Experience in grant funded project/programme management  
  5. Knowledge of legislation around use of data for research 
  6. Financially literate with sound knowledge of budgeting methodologies and resource management concepts, working with central teams to maintain an accurate view of finances 
  7. Line management experience, with a good understanding of Human Resources Administration, day to day people management, recruiting, managing and developing individuals effectively  
  8. Highly developed verbal and written communication skills (ranging from informal 1:1 discussions, formal presentations covering both oral and written skills) including the ability to liaise with staff at a range of levels internal and external to the organization 
  9. Excellent presentation skills, experience commissioning, interpreting and presenting data 
  10. Ability to analyse problems and proactively identify solutions 
  11. Ability to act on personal initiative and take responsibility for own work, able to work with ambiguity. 
  12. High emotional intelligence, confident and diplomatic  

Desirable criteria

  1. Experience working with Worktribe  
  2. Experience working in matrix management  
  3. Experience of working on a large health data research programme grant, ideally with a government funder 
  4. Experience working closely with a range of stakeholders such as NHS and industry partners  
  5. Track record of building successful networks and collaborations across a complex range of stakeholders  

 

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
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KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
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LONDON
WC2R 2LS
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