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Administration Officer - School of Public Health

Camperdown, Australia
$83,384 -$93,362 (Pro rata 0.50 FTE) + 17% superannuation
Closing date
13 Mar 2024

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Job Details

  • Part time (17.5 hours) fixed term 2 years at Camperdown-Hybrid working considered
  • Excellent administrative role supporting leading world research in Planetary Health
  • Base Salary $83,384 -$93,362 (Pro rata 0.50 FTE) + 17% superannuation

About the opportunity

Founded in 1930, Sydney School of Public Health is Australia's first and leading school of public health. We are a leader in a number of research areas including health policy, health promotion and prevention of disease and disabilities, among others. Our internationally recognised researchers are motivated by the need to improve health globally, and have interests that embrace the ethical, social, economic and environmental causes of health.

We are seeking a committed administrative specialist to support Australia's first Senior Research Fellow in Planetary Health, Aaron Jenkins. Please click here to view Aaron's research profile. Aaron's research intersects the areas of climate change, public health, conservation, and sustainability. His team is based in Australia and Fiji and his research spans several locations internationally. This is an exciting role that will support Aaron on the ground in Australia and liaise with his international team managing travel, diary schedule, administrative and account reconciliation needs.

Your key responsibilities will be to:

  • provide high level administrative coordination in relation to diary, events, travel, and accommodation management for the work area
  • liaise with stakeholders, internal and external in the scheduling of appointments, making travel arrangements and maximising the productive use of available time
  • manage general administrative services and operational support for the work area, ensuring high quality and efficient administrative support including prioritisation, dissemination, and preparation of non-routine correspondence
  • take the lead in handling stakeholder communications, ensuring that concerns are addressed effectively and timely while fostering a culture of trust and collaboration within the work area and beyond
  • coordinate purchasing processes and resolve any discrepancies in payment schedules
  • assist with HR matters such as onboarding and IT service issues as required by the team

About you

  • experience in providing administrative support to senior executive staff across multiple time zones
  • demonstrated computing skills in email (Outlook), the internet and Microsoft Office (including PowerPoint).
  • experience in managing invoice and payment reconciliation. Experience with purchasing/invoicing software such as Concur would be highly desirable
  • demonstrated ability to adapt to a changing and evolving workplace to meet the research area and University's requirements
  • ability to establish and maintain excellent working relationships with a wide range of people, both internal and external to the University and with professional bodies
  • ability to work both independently and as part of a team, taking initiative and exercising judgement in resolving matters that may arise as part of normal daily work
  • excellent interpersonal, verbal, and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of empathy and discretion in dealing with complex matters.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Cecilia Blamey, Recruitment Operations by email to

Copyright The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Wednesday 13 March 2024 11:59 PM


The University of Sydney was established in 1850 and is consistently recognised, both locally and internationally, for its outstanding teaching and research excellence. Sydney alumni include Prime Ministers, Governor Generals, Nobel Prize winners and leaders in every field of endeavour.

The University offers a comprehensive range of courses, including a number of disciplines unique in Australia. Teaching is spread across nine different state-of-the art campuses, located across New South Wales.

The University of Sydney’s commitment to excellence in research has resulted in an outstanding record in national competitive funding and underpins an approach to teaching which has won nominations for excellence and resulted in high student satisfaction ratings. The University has 78 research centres and institutes and is home to three ARC Centres of Excellence.

The teaching, research and cultural life of the University is supported by extensive facilities, including the largest library collection in the Southern Hemisphere, the world-class Nicholson Museum of archaeological antiquities, the Macleay Museum of natural history and ethnographic collections and the University Art Gallery. Its outstanding sporting and recreation facilities provide a training centre for students and Olympic athletes.

The University of Sydney is a key member of the Group of Eight Australian major research-intensive universities, and the Worldwide Universities Network.


The University of Sydney has nine official campuses.

1.         Camperdown/Darlington Campus.

2.         Cumberland Campus. Home to the Faculty of Health Sciences (based in Lidcombe).

3.         Mallett Street Campus. Home of the Sydney Nursing School.

4.         Sydney Conservatorium of Music Campus. In Macquarie Street, central Sydney.

5.         Rozelle Campus. Home to Sydney College of the Arts.

6.         Surry Hills Campus. Home to the Faculty of Dentistry.

7.         Camden Campus. Contains facilities connected to the Faculty of Veterinary Science and the Faculty of Agriculture and Environment.

8.         Burren Street Campus. Facilties are currently under development.

9.         Sydney Medical School campuses. These include the School of Rural Health (in Dubbo and Orange), the Royal Prince Alfred Hospital, Concord Hospital, Westmead Hospital, the Children’s Hospital at Westmead, Nepean Hospital, Northern Clinical School, Sydney Adventist Hospital, Broken Hill University Department of Rural Health, and Northern Rivers University Department of Rural Health.


The University of Sydney has 16 faculties.

1. Agriculture and Environment

2. Architecture, Design and Planning

3. Arts and Social Sciences

4. Business (Business School)

5. Dentistry

6. Education and Social Work

7. Engineering and Information Technologies

8. Health Sciences

9. Law (Sydney Law School)

10. Medicine (Sydney Medical School)

11. Nursing and Midwifery

12. Pharmacy

13. Science

14. Sydney College of the Arts

15. Sydney Conservatorium of Music

16. Veterinary Science

Number of Employees

Full-time employees: 7616

For more information, please visit:

Company info
+(61) 2 9351 2222

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