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Communications and Events Officer, UKICE

Employer
KINGS COLLEGE LONDON
Location
London (Greater)
Salary
£37,332 - £42,099 per annum, including London Weighting Allowance.
Closing date
20 Mar 2024

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Academic Discipline
Arts & Humanities
Job Type
Professional Services
Contract Type
Fixed Term
Hours
Full Time

Job Details

Job description

About the role:

A fantastic opportunity to join UK in a Changing Europe’s friendly communications team for the final portion of this award-winning think tank’s current three-year grant. The fixed-term role involves planning, promoting, and delivering UKICE’s range of online and in-person events, including (among others) our regular panel events and our in-conversation series with high profile guests from the UK politics scene. Our events attract hundreds of attendees, and recordings and clips can attract thousands more views on YouTube. We are looking for someone who is building a career in the world of academic, political, or public policy events. Experience of event organisation, multi-tasking, and the ability to reach out to secure speakers enthusiastically and confidently and find new audiences will be key. With a general election on the horizon, this is an especially exciting period for UKICE.  

About UK in a Changing Europe:

UK in a Changing Europe is an academic think tank providing impartial, research-based analysis of the critical issues facing the UK. We are funded by UK Research and Innovation (UKRI) and hosted by King’s College London’s Policy Institute. Led by Professor Anand Menon, UKICE promotes quality, timely and accessible social science research. We provide a platform allowing academics across the UK and beyond to ensure their research reaches a wider audience. Our work explores the numerous domestic challenges confronting the UK, its evolving relationship with the European Union, and its place in the world. 

This post will be offered on an a fixed-term contract until 30th April 2025. 

This is a full-time post - 100% full time equivalent

Key responsibilities

  • Producing and implementing strategic and detailed event plans, working closely, and sharing key information with the UKICE Communications Manager and Stakeholder & Engagement Officer, and liaising with key contacts in the UKICE research team.   
  • Identifying and securing suitable venues (both internal at King’s College London and external), catering and AV solutions, liaising with the UKICE Communications Manager and Operations Manager to monitor expenditure. 
  • Writing and sending formal and informal invites to potential event participants, including some who are high-profile academics or senior politicians from various political parties, and being the point of contact for ongoing communications with them at all stages of the event.    
  • Liaising with external UKICE partners for co-branded and / or joint events.     
  • Promoting upcoming UKICE events to audiences old and new, utilising UKICE’s Twitter and LinkedIn channels, website, Mailchimp, Eventbrite, email, and other channels as appropriate to increase the visibility and accessibility of our events.   
  • Supporting the production of event marketing materials, including drafting advertising and invite copy, graphics, and videos, with the possibility of leading on these if the applicant has relevant experience.  
  • Attending events, including our events held in the evening, with time off in lieu provided.       
  • Leading the ‘on the day’ logistics, including associated venue, AV, catering, security, Zoom, YouTube, Slido, event set-up, guest registration, trouble-shooting and other tasks as appropriate.    
  • Maintaining accurate records and assisting with the events element of the quarterly UKICE communications outputs reporting.   
  • Assisting with any other reasonable communications related tasks within the UKICE team as and when required.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

Skills, knowledge, and experience 

Essential criteria  

1.      Educated to degree level (or equivalent experience). 

2.      Experience of planning, promoting, and delivering a range of online and in-person events. 

3.      A high standard of spoken and written English.  

4.      Experience of communicating with a range of internal and external stakeholders of different levels of seniority.   

5.      Experience of using a range of events-related online platforms such as Zoom, YouTube Live, EventBrite and/or Slido. 

6.      Experience of using online content management systems (such as WordPress or Squarespace) for events related website content creation.   

7.      Ability to multitask and prioritise under pressure, contributing towards multiple projects/events/deadlines simultaneously.  

8.      Good general IT skills. 

Desirable criteria

1.      Experience of working in either a higher education, politics, or public policy related organisation. 

2.      Some knowledge of, or demonstrable interest in, contemporary UK politics.    

3.      Some experience of working with graphics or other marketing materials. 

Further information

The selection process will include a panel interview and a short-written test.

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
United Kingdom

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