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Research Infrastructure Supplier Manager

Employer
KINGS COLLEGE LONDON
Location
London (Central), London (Greater)
Salary
£51,974 to £61,021 per annum, inclusive of London Weighting Allowance
Closing date
12 Mar 2024

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Job Details

Job description

Join King’s College London, a renowned institution at the forefront of ground-breaking research. An exciting opportunity has arisen within the Research Management & Innovation Directorate for the position of Research Infrastructure Supplier Manager. This role will work to ensure best value and promote a culture of sustainability in relation to the purchase of scientific equipment and associated service agreements from key suppliers at King’s.

The post holder will work closely with the research community and central teams (Procurement, Estates & Facilities) to raise awareness of compliant routes to market for scientific equipment and to identify opportunities for synergies and cost saving. 

This is a brand-new post and the role holder will have a real opportunity to impact and financial sustainability of research infrastructure at King’s. 

The successful candidate will have work experience in a laboratory environment or similar and be able to demonstrate how they would identify opportunities for cost saving and improved purchasing efficiency. They will have experience of negotiating high value agreements (+£1m) with external suppliers and be highly skilled in developing and maintaining relationships through professional networks. 

This is a hybrid role (remote working /onsite working) and it is expected that the post holder may, at times, spend up to two days a week on campus in order to understand and relate their work to the day-to-day onsite research operations at King’s.

This post will be offered on a fixed term contract for 2 years.

This is a full-time post - 100% full time equivalent.

  Key responsibilities

Strategic Procurement:  

  • Secure excellent value in the purchase of scientific equipment and associated service agreements from key suppliers. 
  • Develop and maintain strong relationships with suppliers to negotiate favourable terms and maximise cost savings in collaboration with Procurement Team. 
  • Provide support to ensure all procurements are led by the Procurement Team, and all contracts are awarded in compliance with the University’s Finance and Procurement Procedures.

Record Management:

  • Create and maintain up-to-date records of potential and actual financial awards for scientific equipment across the organisation. 
  • Manage records of existing equipment and service agreements to identify bulk purchase opportunities and improve purchasing efficiency.

Liaison and Collaboration:

  • Provide effective liaison between King’s research community and the Procurement Team to ensure a compliant route to market is understood and expedite the purchase of research equipment. 
  • Collaborate with the academic community to identify trade-in opportunities, remove redundant equipment, and optimise equipment utilisation. 
  • Support Procurement Team through broad understanding of scientific technologies to guide decisions on compliant routes to market.

Order Placement and Management:

  • Take responsibility for placing orders for scientific equipment, ensuring correct VAT application, and addressing import/export considerations. 
  • Follow through on orders, tracking delivery, and ensuring prompt payment of correct invoices.

Procurement Culture Development:

  • Work with the Procurement Team to support the development of a cradle-to-grave procurement culture for scientific equipment at King’s. 
  • Identify and exploit opportunities for cost savings.

Supplier Relationship Management:

  • Collaborate with the Procurement Team to develop strong working relationships with key suppliers. 
  • Identify synergies with IT and E&F supplier management teams to share best practices and optimise procurement processes.

Sustainability Focus:

  • Ensure sustainability is a key consideration in all scientific equipment purchases. 
  • Support the academic community in securing sufficient funds at the bid stage for sustainable choices.

Training and Support:

  • Develop and provide training and online support content in collaboration with the Procurement Team. 
  • Upskill the wider research community in equipment acquisition, from including quotes in funding bids to purchase and service contract management. 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

  Skills, knowledge, and experience

Essential Criteria

  1. Purchasing Expertise - Demonstrated experience in strategic purchasing, particularly in the acquisition of scientific equipment and associated service agreements, with a proven ability to secure excellent value and negotiate favourable terms with key suppliers. 
  2. Financial Acumen - Strong financial management skills with the ability to manage budgets, analyse financial awards, identify cost-saving opportunities and demonstrate awareness of financial sustainability. 
  3. Project Management - Track record of setting up and managing projects effectively, ensuring successful execution and delivery with measurable success metrics that demonstrate impact. 
  4. Stakeholder Collaboration - Exceptional collaboration and engagement skills, fostering relationships with academics, researchers, technical teams and other key stakeholders. 
  5. Technical Understanding - Background and work experience in a laboratory environment or similar, demonstrating a solid understanding of scientific equipment, technologies and equipment procurement. 
  6. Record Management - Strong organisational skills with the ability to maintain accurate records of financial awards, equipment, and service agreements. 
  7. Communication Skills - Excellent written and verbal communication skills, essential for collaboration, training, creating supporting content and conveying complex technical information to a diverse audience. 
  8. Hybrid Work Adaptability - Experience managing a hybrid work model, balancing remote and onsite work effectively.
  9. Sustainability Focus - Commitment to sustainability and environmental considerations in scientific equipment procurement, with experience integrating sustainability into procurement processes and decision-making. 
  10. Training and Development - Experience developing and providing training and support content to upskill a wider community in equipment acquisition.

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
GB

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