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Research Coordinator

London (Central), London (Greater)
£37,332 - £42,099 per annum, including London Weighting Allowance
Closing date
3 Mar 2024

Job Details


The post holder will oversee comprehensive administrative support to the NIHR ARC South London programme (ARC) and the Advance Choice Documents Implementation project(ACDI). This role is based in the Centre for Implementation Science at Denmark Hill campus.

The post holder will provide support to research activities as required by Professor Claire Henderson (Principal investigator of the ACDI project) and Dr Jane Stafford (Associate Director of Operations of the ARC programme). Strong financial skills and meticulous attention to detail are essential, as well as proficiency in Microsoft Excel and Word. Along with the ability to manage their own workload effectively, they will be required to work both independently and work well as part of a busy team, responding and adapting to priorities. 

The successful applicant will bring enthusiasm, strong organisational skills and a proactive approach to the job. The role involves working with both professional service, research and academic colleagues and is suited to an individual that is personable and good at relating to others.    

This post allows for some flexibility in working hours and patterns. King’s College London offers a pay and benefits package and information about these can be found here:

We welcome applications from diverse communities and backgrounds, including those with disabilities. 

This post will be offered on a fixed-term contract until 31 March 2026 

This is a part-time post -  60% full time equivalent

Key responsibilities

  • Use Worktribe (King's research grant management system) to create and develop Pre-Award budgets.
  • Provide guidance on the preparation of pre-award research proposals, including planning for grant applications deadlines.
  • Provide costings for staff and external research partners involved in grants.
  • Assist the Post Award team in setting up new grants and end-of-grant closure, while advising Principal Investigators (PIs) on financial reporting to funders. 
  • Use Unit4 Business World (King’s finance system) to manage research grant budgets, ensuring accurate financial reports and providing forecasts. Proactively identify and address potential budget issues.
  • Oversee the procurement of goods and services.
  • Advise Research Group staff on university-level financial regulations and procedures.
  • Coordinate staff recruitment by working closely with the ARC and ACDI leads. This involves completing required King’s documentation, advising on funding, and liaising with IoPPN Research Grants, Management Accounts and HR
  • Line manage allocated administrative staff - including support for training and professional development, management of team workload in collaboration with senior staff, provide advice and support as needed.
  • Use PeopleXD (King’s HR system) to process contract changes and extensions / end of employment documentation.
  • Manage induction arrangements for new staff, students and visitors.
  • Arrange visiting appointments.
  • Coordinate staff Performance Development Reviews and documentation
  • Act as the Teamseer coordinator managing annual leave entitlement.
  • Advise Research Group staff on university-level HR regulations and procedures
  • Plan and organise meetings, events and conferences. This includes the distribution of papers and minute-taking, as required. This may also involve coordinating the technical aspects of online meetings and setting up technology for hybrid meetings.  
  • Liaise with other department administrative staff to exchange information for best practices.
  • Liaise with a broad range of organisations and contacts, e.g. central and academic departments within the Institute of Psychiatry, Psychology & Neuroscience and King’s College London, South London and Maudsley NHS Foundation Trust, Kings College NHS Foundation Trust, King’s Health Partners, Maudsley International, funders, and national and international collaborators.
  • Ensure that colleagues have the appropriate space and equipment needed for their roles.
  • Train colleagues on the use of relevant business support systems, processes and policies. 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

Skills, Knowledge and Experience

Essential criteria

  1. Educated to degree level or equivalent experience.
  2. Strong interpersonal skills, including ability to interact with a wide variety of people in a professional and assured manner.
  3. Highly proficient IT skills (including Excel, Word, PowerPoint) and experience of utilising specialist systems for business operations.  
  4. Experience of managing budgets
  5. Experience of event coordination
  6. Excellent organisational and time management skills with the ability to prioritise effectively.
  7. Excellent attention to detail and high standard of delivery
  8. Ability to work independently and proactively, using own judgement and initiative when appropriate.

Desirable criteria

  1. Previous HE (higher education) experience. 

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers review your application, please take a look at our ‘How we Recruit’ pages.

This role does not meet the requirements of the Home Office and therefore we are not able to offer sponsorship for candidates who require the right to work in the UK.


King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit:

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at

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