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Senior Assistant Manager (Process Automation, Resource Planning & Management)

Closing date
20 Jun 2024

Key Responsibilities

  • Design, develop, test and implement automation solutions for the approved processes based on best practices.
  • Maintain and monitor the performance of the implemented solutions and perform troubleshooting if required to ensure the solutions continue to operate efficiently and effectively.
  • Assist in developing and implementing dashboards, reports and visualizations for tracking and monitoring of Division’s key performance indicators.
  • Facilitate/ conduct training and provide guidance to various process owners and end users in the usage of the implemented solutions.
  • Execute divisional events and activities that focus on automation of best practices.
  • Participate in User Acceptance Testing for any system enhancement or upgrade arising from process improvement initiatives.
  • Assist in developing and implementing document control system and managing document revisions to ensure latest version of standard operating procedures (SOPs), process flow diagrams and policies are available.
  • Assist in managing POD SharePoint and provide guidance to Team Representatives on development of Teams/Committees sub-sites and document maintenance on POD SharePoint.
  • Provide secretariat support for appointed committees/workgroups, support division’s activities and meet the division’s administrative needs.
  • Undertake any other duties assigned by the Director or supervising officer to ensure efficient operation of the Division.

Job Requirements

  • Good University Degree, preferably in Computer Science/Information Technology, with at least 5 years of work experience in a similar education or corporate environment.
  • Knowledge in information system on data collection, data mining and using appropriate tools and techniques for analysis will also be an added advantage.
  • Working knowledge and experience in process automation tools such as Robotic Process Automation (RPA) would be highly desirable.
  • Possess an open mind and be able to adapt to a fast-changing environment.
  • Have strong project management skills and attention to detail, and willing to take on responsibilities in a dynamic environment.
  • Able to manage projects, including creating project plans, tracking progress, and reporting on results.
  • Ability to effectively communicate with a wide range of individuals in a diverse community and possess the confidence to front different parties.
  • Ability to work as a team member among multiple stakeholders and exhibit leadership skills.
  • Possess an analytical mindset and aptitude for problem solving

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