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Project Officer (NHMRC CTC)

Camperdown, Australia
$83,384 - $93,362 + 17% superannuation
Closing date
7 Dec 2023

Job Details

  • Fantastic opportunity to join a multidisciplinary research team and provide operational coordination and support research projects providing a range of administrative services to support the performance and progress of one or more projects.
  • Working closely with international researchers, undertaking work in Vietnam and other international settings.
  • Located at Medical foundation K25 Building, Camperdown Campus
  • Full time, fixed term position for 12 months with view for extension - Allowing Hybrid Working 2- 3 days in the office
  • Base Salary $83,384 - $93,362 + 17% superannuation

About the opportunity

A Flagship Centre of Excellence at the University of Sydney- The NHMRC Clinical Trials Centre (CTC) is a flagship centre of excellence in clinical trials research at the University of Sydney. We design and deliver trials related research, including coordination, monitoring, data acquisition and management, and statistical analysis.

The University of Sydney has a fantastic opportunity for a well experienced Project Officer to join a multidisciplinary team and support research aiming to educate, empower and support people with respiratory disease and medicinal Research projects..

We are looking for an experienced and highly motivated Project Officer working towards the project's milestones, goals, and objectives. To perform all facets of research aiming to develop co-designed medication management guidance resources for use in the community.

Your key responsibilities will be to:

  • undertake planning and preliminary analysis to investigate and support the scoping of research programs/projects, providing administrative support to one or more projects
  • control of project materials and reports liaising with research staff on the projects.
  • manage funding details of research such as project finance expenditure and activities, invoicing etc. providing financial and budget management, including financial and operational reports for funder(s)
  • maintain and manage project data using the record management system, ensuring data integrity, and confidentiality
  • project management with exceptional computer literacy and administrative skills to implement project governance and reporting procedures to monitor project delivery, and track and report progress to relevant committee Implement effective and transparent communication strategies to keep stakeholders informed.
  • Develop and implement the communications strategy, and associated initiatives, campaigns and activities for the new events and programs, by working collaboratively with other teams and preparing flyers, communications materials including newsletters.
  • Supporting organisation of research meetings, webinars and podcasts
  • assist with the day to day running of research group, including maintaining meeting minutes; coordinating equipment purchases and other payments; assist researchers and delegations with travel and associated reimbursement cost

About you

To be successful in this role, you have:

  • a tertiary qualification and/or relevant work experience, preferably in project management (training and education activities) and administration
  • extensive experience in developing and working on projects, including expertise in using strong administrative skills and computer literacy, alongside the ability to problem solve and work in a flexible and adaptable manner
  • leadership skills and experience with exceptional stakeholder management and autonomy of work
  • previous experience in higher education / tertiary work or at a complex and multi-faceted organization, as well as budgetary and financial management skills and experience (preferred, but not required)
  • excellent interpersonal, verbal and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of tact and discretion in dealing with day to day operational matters
  • numeracy skills together with experience in controlling income/expenditure for reconciliation/budget tracking and managing invoice payments and purchases- liaising with finance team.
  • Ability to take initiative, achieving results through a commitment to excellence


  • Experience in preparing flyers, communication materials, presentation slides, webinar, agenda and meeting minutes.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Faiza Khan, Recruitment Operations, on via email to

Copyright The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Thursday 07 December 2023 11:59 PM


The University of Sydney was established in 1850 and is consistently recognised, both locally and internationally, for its outstanding teaching and research excellence. Sydney alumni include Prime Ministers, Governor Generals, Nobel Prize winners and leaders in every field of endeavour.

The University offers a comprehensive range of courses, including a number of disciplines unique in Australia. Teaching is spread across nine different state-of-the art campuses, located across New South Wales.

The University of Sydney’s commitment to excellence in research has resulted in an outstanding record in national competitive funding and underpins an approach to teaching which has won nominations for excellence and resulted in high student satisfaction ratings. The University has 78 research centres and institutes and is home to three ARC Centres of Excellence.

The teaching, research and cultural life of the University is supported by extensive facilities, including the largest library collection in the Southern Hemisphere, the world-class Nicholson Museum of archaeological antiquities, the Macleay Museum of natural history and ethnographic collections and the University Art Gallery. Its outstanding sporting and recreation facilities provide a training centre for students and Olympic athletes.

The University of Sydney is a key member of the Group of Eight Australian major research-intensive universities, and the Worldwide Universities Network.


The University of Sydney has nine official campuses.

1.         Camperdown/Darlington Campus.

2.         Cumberland Campus. Home to the Faculty of Health Sciences (based in Lidcombe).

3.         Mallett Street Campus. Home of the Sydney Nursing School.

4.         Sydney Conservatorium of Music Campus. In Macquarie Street, central Sydney.

5.         Rozelle Campus. Home to Sydney College of the Arts.

6.         Surry Hills Campus. Home to the Faculty of Dentistry.

7.         Camden Campus. Contains facilities connected to the Faculty of Veterinary Science and the Faculty of Agriculture and Environment.

8.         Burren Street Campus. Facilties are currently under development.

9.         Sydney Medical School campuses. These include the School of Rural Health (in Dubbo and Orange), the Royal Prince Alfred Hospital, Concord Hospital, Westmead Hospital, the Children’s Hospital at Westmead, Nepean Hospital, Northern Clinical School, Sydney Adventist Hospital, Broken Hill University Department of Rural Health, and Northern Rivers University Department of Rural Health.


The University of Sydney has 16 faculties.

1. Agriculture and Environment

2. Architecture, Design and Planning

3. Arts and Social Sciences

4. Business (Business School)

5. Dentistry

6. Education and Social Work

7. Engineering and Information Technologies

8. Health Sciences

9. Law (Sydney Law School)

10. Medicine (Sydney Medical School)

11. Nursing and Midwifery

12. Pharmacy

13. Science

14. Sydney College of the Arts

15. Sydney Conservatorium of Music

16. Veterinary Science

Number of Employees

Full-time employees: 7616

For more information, please visit:

Company info
+(61) 2 9351 2222

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