Enterprise Portfolio Management Support Officer

Job no: 0051984 and 0060166
Location: Parkville
Role type: Full-time; Fixed-term until 31 December 2024 (2 positions available)
Department/School: Chief Financial Officer (CFO) Group
Salary: UOM 6 - $92,749 - $100,397 p.a. plus 17% super

• Enhance project management in a pivotal administrative role.
• Help manage EPMS and support diverse teams for success.
• $92,749 - $100,397 p.a., 17% super, benefits, and a flexible hybrid work environment!

About the Role

Join us in this pivotal role within the Enterprise Portfolio Management Office team, contributing to the current EPMO functions and the use of the Enterprise Portfolio Management System (EPMS). You will be instrumental in enhancing the delivery of capital projects and programs across the University. Primarily administrative in nature, this position will provide support to the EPMO team, Project Managers, and system users. This support encompasses tasks such as creating projects, onboarding users, coordinating month-end financial processes, scheduling, time-sheet management, and reporting.

Your responsibilities will include:

• Coordination of a range of project, program, and portfolio reporting activities.
• Coordination of multi-channel help functions.
• Managing aspects of the EPMS including setting up and maintaining project records, user permissions, and resource onboarding.

Who we are looking for

Do you have a track record of achieving results while working collaboratively with diverse teams and stakeholders? Are your interpersonal and communication skills finely tuned, enabling you to build strong relationships with project managers and other key customers? Your ability to organise your work effectively and manage your time, even in the face of competing deadlines, is highly valued. Moreover, if you thrive in a team environment, where collaboration is key, we want you as part of our team. 

You will also have:

• A relevant undergraduate degree or equivalent experience, preferably in a Project/Portfolio Management Office.
• Proven grasp of project management principles and a dedication to enhancing practices through continuous improvement.
• Proficient in project management tools like MS Project Online or equivalent PPM systems, as well as Office 365 and SharePoint.
• Demonstrated process mapping experience to assist and drive process improvements.

For further information regarding responsibilities and requirements please refer to the attached PD.

This role requires current valid work rights for Australia.

Your new team – Chief Financial Officer (CFO) Group

The Finance team's core objective is to advance University strategy through financial leadership and innovation, strategic sourcing, and contracting.

Finance is responsible for finance strategy, financial performance, accounting, budgeting, treasury, capital planning, investments, commercial finance, and procurement services.

What we offer you!

In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne

We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Be yourself

The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicities, nationalities, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier-free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments to the recruitment process, please contact the email address listed at the bottom of the page.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!

If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience. Please note that you are not required to provide responses against the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact the Professional Talent Acquisition Team via email at Professional-TA@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.  

If you have any particular questions regarding the job please follow the details listed on the Position Description. 

Applications close: 11th October 2023 11:55 PM AUS Eastern Standard Time

Position Description:  EPMO Support Officer_PD.pdf