College Manager

Edinburgh, City of Edinburgh (GB)
01 Sep 2023
End of advertisement period
01 Oct 2023
Contract Type
Full Time

College Manager 

Location: Edinburgh

Working hours: 40 hours per week

Start Date: ASAP

Salary: Competitive


Who we are: Oxford International

Oxford International Education Group is a private education company committed to creating life-enhancing experiences for students worldwide. Since 1991, we have grown into a global force in international education, helping more than 50,000 students every year further their learning.

We offer academic English courses at schools in the UK and North America and routes to Higher Education through partnerships with universities across the UK, Europe, and the United States. Today, more than 40 UK institutions use our technology suite. In recent years we have spearheaded digital innovation and growth through our Digital Institute, which delivers online and hybrid academic and vocational courses taught by accredited and experienced teachers.

Our educational portfolio is diverse and is centred around providing opportunity for international students to build academic qualifications, skills, and intercultural experiences. We deliver our products digitally, in face-to-face locations across the world, or even in hybrid mode. Our portfolio ranges from simple tests of English Language capability, through to shorter industry specific courses, right through to year-long International Foundation Courses preparing students for progression to full a degree course at prestigious universities across the English speaking world.

We are quality focused, with a strong desire to lead in our market sectors. We are dedicated, enthusiastic and like-minded, with a genuine interest in what we do. Our values are at the heart of our business and have been since we started 29 years ago – they are the secret of our success. As such, care, passion, creativity and integrity are qualities we look for in our staff and are as important as the knowledge, experience and expertise you bring.

Job purpose

The College Manager ensures all logistical and administrative operations at the College are carried out in a manner that ensures an outstanding student experience and meets the requirements of the service level agreement with the partner university.

Main duties and responsibilities

College Management Support

  • Lead and manage the administration team
  • Take hands-on responsibility for the full range of administrative tasks within the College, in support of the College Director and the teaching team – student services, finance, HR and the academic calendar (induction, registration, student tracking)
  • Work, as required, with the IT systems of both Oxford International and Edinburgh Napier University
  • Take responsibility for communications within the College, including giving notice of staff briefings and meetings of staff, the College Board, Examination Boards, and the updating of staff and student notice boards (physical and on-line)
  • Regular liaison with relevant administrative staff of Oxford International and of Edinburgh Napier University for example, admissions, marketing, accommodation, HR and estates
  • Manage the College’s academic calendar and schedule meetings and appointments
  • Support the College Director in the provision of and regular up-dating of Staff and Student Handbooks
  • Take the lead in ensuring all student fees are paid in full
  • Ensure there is a financial system in place for receiving and paying invoices, monitoring Concur and petty cash
  • Contribute to the creation in the College of a friendly and supportive atmosphere for students and staff


  • Order office supplies, College stationery requirements, text and reference books and other resources necessary for the work and efficient functioning of the College


  • Take the secretarial role and produce reports of the meetings of the College Staff, of the College Board (Staff/Student) and (if called upon) the Examination Boards
  • Attend and produce reports of the meetings of the Joint Management Board (JMB), normally, but not exclusively, reporting on examinations related issues


  • Assist in the process of recruitment of new and replacement administrative staff, communication with applicants and arrangements for interviews
  • Liaise with Oxford International’s HR staff in advertising through the Edinburgh Napier University website, locally and nationally, both in the press and on-line, for required members of staff
  • Facilitate the shortlisting, interviewing and appointment of members of staff in line with procedures of Oxford International and as agreed with the University
  • Participate in the interviewing of and lead the delivery of an induction programme for new staff before they start their duties and ensure that they have the on-going support required
  • Ensure the update and monitoring of the Single Centre Register


  • Ensure students receive their pre-arrival and on-arrival information and contribute to the student induction programme per major intake, see that students know about registering with a doctor, opening a bank account, local transport and shopping facilities
  • Monitor of student attendance and its recording and report as appropriate and to ensure compliance with the OA and UKVI requirements
  • Act as the Deputy Designated Safeguarding Lead
  • Provision of basic student welfare services (eventually with support of an Assistant) within the College and ensure students are informed and have access (with the assistance of College staff, if necessary) to the specialised student services provided by Edinburgh Napier University.


  • Responsible for the co-ordination of student assessments, in particular, the conduct of formal, end of term examinations.
  • Assist in the co-ordination of assessments by organising the provision of rooms, examination papers and other materials for invigilators
  • Support the College Director in preparing and despatching student reports to parents, guardians or sponsors, as agreed with the students


  • Take responsibility for the front desk, deal with enquiries in person or over the telephone and give a warm welcome to visitors 
  • Support the College Director in ensuring that student success is recorded and celebrated, student events are reported and such ‘good news’ stories as will help promote the Centre are recorded and passed to the Marketing Department

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.


How to apply

Applications should be made by sending CV, cover letter and salary expectations to joinus@oxfordinternational.com

For more information on Oxford International

Please visit our corporate site: https://www.oxfordinternationaleducationgroup.com/

Or, you can also visit our divisional websites: https://oidigitalinstitute.com/ & https://www.oxfordinternational.com/

Oxford International is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service, as this job involves working with children. This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974.

Oxford International is an equal-opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.