• Full time continuing
• Provide a wide range of administrative and operational support to the Discipline of Marketing
• HEO 5, Base Salary $78,077 - $87,420 p.a. + 17% superannuation

About the opportunity

We are seeking an Administrative Officer who will provide excellent administrative support to the Discipline Executive Officer (DEO) and the Head of Discipline of Marketing and be an engaged member of a larger administration team of the Business School.

The Administration Officer works under general supervision from the DEO and provides a wide range of administrative and operational support to the Discipline such as HR processes including permanent and casual staff hiring, Concur and UniBuy transactions, ordering office equipment and stationery, managing meetings and minute taking, managing events and using SwiftDigital to manager invitations and registrations, room bookings as well as supporting processes including timetabling, appeals, exams and responding to staff and student enquiries.

As the first point of contact for all staff and students, this role requires excellent communication, administrative and organisational skills, attention to detail, ability to initiate solutions and to anticipate and plan for tasks in order to coordinate and prioritise well to complete a wide range of operational activities.

Your key responsibilities will be to:

• provide Discipline specific administration services and operational support
• provide general day-to-day administration support to the Discipline and ensure continuous improvement of administrative processes
• manage Discipline resources and building access management
• maintain Discipline website, social media and noticeboards
• undertakes ad-hoc projects and other activities.

PLEASE NOTE: this is an administrative role supporting academic staff and education support in one of the Discipline of the Business School, it is not a role in 'marketing'.

About you

You enjoy working as part of a team and possess strong administration skills, preferably in a tertiary environment. You use sound judgement and utilise effective and tactful verbal and written communication and possess other skills as follows:

• advanced skills with Microsoft Office, Concur and UniBuy and experience with Workday, Timetabling, Canvas and Swift Digital
• exercise initiative and strong problem-solving skills
• ability to continuously assess and make suggestions for improved administrative practice and services
• ability to work well as part of a team as well as independently and develop productive relationships with senior academic and professional staff across
• excellent time and workload management skills with the ability to manage interruptions and changes to work priorities to achieve deadlines and required outcomes
• experience in handling a wide range of enquiries and providing excellent customer service
• ability to work independently, use initiative and exercise sound judgement and ability to prioritise workload during busy periods

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

ALL applicants should consider uploading a cover letter, but must respond to the selection criteria, if you only submit a CV, your application will be considered incomplete.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Lena Jiang, Recruitment Operations by email to lena.jiang@sydney.edu.au.

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Sunday 04 June 2023 11:59 PM