Administrative Assistant (Office of the Vice President Administration Facilities and EHS)

Abu Dhabi, United Arab Emirates
19 May 2023
End of advertisement period
18 Jun 2023
Contract Type
Full Time


  • Support all the activities including office management, implementation of procedures, process management, records management and diary management
  • Enhance and implement administrative systems as and when needed to increase efficiency
  • Manage the Line Manager's various projects and initiatives and follow through on issues in a timely manner
  • Review and summarize miscellaneous reports and documents; preparing background documents as necessary
  • Assist the Line Manager's in preparing presentation materials
  • Effective communications management of the Line Manager's office and maintaining confidentiality
  • Effectively design, maintain and update filing system
  • Ensure protection, security and confidentiality of all files, records and reports
  • Responsible for heavy calendar management requiring interaction with both internal and external executives, stakeholders, as well as consultants
  • Arrange travel schedule and reservations for the Line Manager
  • Manage all incoming mail and identify items that require priority attention of the Line Manager
  • Receive and screen all communications for the Line Manager including telephone calls and e-mail messages
  • Prioritize, channelize, and facilitate communication from other business units
  • Independently responding to letters and general correspondence of a routine nature.
  • Organize and maintain the layout of the office and maintain the supplies
  • Attending Management, other meetings and taking minutes, as directed
  • Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly


  • Expats: A minimum of 3 years of relevant experience.
  • UAE Nationals: A minimum of 0-1 year of relevant experience

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (

Primary Location: Khalifa University - Abu Dhabi, UAE
Job: Administrative Assistant
Schedule: Regular
Shift: Standard
Job Type: Full-time

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