Administrative Assistant (Office of the Vice President Administration Facilities and EHS)

Description

• Support all the activities including office management, implementation of procedures, process management, records management and diary management
• Enhance and implement administrative systems as and when needed to increase efficiency
• Manage the Line Manager's various projects and initiatives and follow through on issues in a timely manner
• Review and summarize miscellaneous reports and documents; preparing background documents as necessary
• Assist the Line Manager's in preparing presentation materials
• Effective communications management of the Line Manager's office and maintaining confidentiality
• Effectively design, maintain and update filing system
• Ensure protection, security and confidentiality of all files, records and reports
• Responsible for heavy calendar management requiring interaction with both internal and external executives, stakeholders, as well as consultants
• Arrange travel schedule and reservations for the Line Manager
• Manage all incoming mail and identify items that require priority attention of the Line Manager
• Receive and screen all communications for the Line Manager including telephone calls and e-mail messages
• Prioritize, channelize, and facilitate communication from other business units
• Independently responding to letters and general correspondence of a routine nature.
• Organize and maintain the layout of the office and maintain the supplies
• Attending Management, other meetings and taking minutes, as directed
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly

Qualifications

• Expats: A minimum of 3 years of relevant experience.
• UAE Nationals: A minimum of 0-1 year of relevant experience

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (recruitmentteam@ku.ac.ae).

Primary Location: Khalifa University - Abu Dhabi, UAE
Job: Administrative Assistant
Schedule: Regular
Shift: Standard
Job Type: Full-time