Procurement Assistant, (Procurement)

Description

Job Purpose

Procurement Assistant is responsible for assisting with department initiatives and services, assist with  Inventory / Logistics, Tracking Stock supplies movements, Purchases, in alignment with established  guidelines, policies and procedures to maintain filing and record system for all department documentation. 

Key Responsibilities

• Support all the activities procurement and logistics activities with the established procurement and logistics policies and procedures, and promote high standards of business ethics and integrity; 
• Assist with different department related activities;
• Communicate with vendors/suppliers, in terms of purchase request, request of quotations, requests for proposals, tenders, variations…etc., in coordination with relevant stakeholders
• Assist in coordinating procurement activities with suppliers for the sourcing of materials, and preparation of procurement documents, in line with established policies and procedures;
• Provide timely and accurate responses to external bidders/contractors in an ethical manner while complying with KU procurement policies and procedures.
• Assist in coordinating the technical evaluation process, and participate in the commercial evaluation on the technically acceptable bids, and prepare award recommendations.
• Assit in prepararing management approval documentation as per KU procurement policies and 
• procedures. 
• Assit in establishing and maintaining good relationships with vendors and suppliers to get the best procurements for price for KU. 
• Build and maintain a good working relationship with internal customers/end users and ensure that their requirements are efficiently and effectively catered to in accordance with the established procurement policies and procedures. 
• Follow up with vendors and track overdue purchase orders. 
• Ensure all laid down policies relating to stores as given in the accounting manual and internal instructions are complied with;
• Initiate, compile and forward all purchase requisitions within the specific target dates or as required;
• Ensure day to day update of all transactions recorded;
• Assist in any other related duties as and when required;
• Assist other department staff as required with procurement duties;
• Comply with and maintain knowledge of applicable rules, legislation, regulations, Procurement activities, payment terms and best practices
• Adhere to the University's information security and confidentiality policies and procedures, and  report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Perform any other tasks assigned by the Line Manager.

Qualifications

Qualifications & Experience

Required Qualifications 

• An Associate Degree or Diploma in a related field.

Required Experience

• Expats: A minimum 3 years of relevant experience.
• UAE Nationals: A minimum of 0-1 years of relevant experience

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (recruitmentteam@ku.ac.ae).

Primary Location: Abu Dhabi UAE
Job: Coordinator
Schedule: Regular
Shift: Standard
Job Type: Full-time