Procurement Assistant, (Procurement)

Abu Dhabi, United Arab Emirates
19 May 2023
End of advertisement period
18 Jun 2023
Contract Type
Full Time


Job Purpose

Procurement Assistant is responsible for assisting with department initiatives and services, assist with  Inventory / Logistics, Tracking Stock supplies movements, Purchases, in alignment with established  guidelines, policies and procedures to maintain filing and record system for all department documentation. 

Key Responsibilities

  • Support all the activities procurement and logistics activities with the established procurement and logistics policies and procedures, and promote high standards of business ethics and integrity; 
  • Assist with different department related activities;
  • Communicate with vendors/suppliers, in terms of purchase request, request of quotations, requests for proposals, tenders, variations…etc., in coordination with relevant stakeholders
  • Assist in coordinating procurement activities with suppliers for the sourcing of materials, and preparation of procurement documents, in line with established policies and procedures;
  • Provide timely and accurate responses to external bidders/contractors in an ethical manner while complying with KU procurement policies and procedures.
  • Assist in coordinating the technical evaluation process, and participate in the commercial evaluation on the technically acceptable bids, and prepare award recommendations.
  • Assit in prepararing management approval documentation as per KU procurement policies and 
  • procedures. 
  • Assit in establishing and maintaining good relationships with vendors and suppliers to get the best procurements for price for KU. 
  • Build and maintain a good working relationship with internal customers/end users and ensure that their requirements are efficiently and effectively catered to in accordance with the established procurement policies and procedures. 
  • Follow up with vendors and track overdue purchase orders. 
  • Ensure all laid down policies relating to stores as given in the accounting manual and internal instructions are complied with;
  • Initiate, compile and forward all purchase requisitions within the specific target dates or as required;
  • Ensure day to day update of all transactions recorded;
  • Assist in any other related duties as and when required;
  • Assist other department staff as required with procurement duties;
  • Comply with and maintain knowledge of applicable rules, legislation, regulations, Procurement activities, payment terms and best practices
  • Adhere to the University's information security and confidentiality policies and procedures, and  report breaches or other security risks accordingly
  • Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
  • Perform any other tasks assigned by the Line Manager.


Qualifications & Experience

Required Qualifications 

  • An Associate Degree or Diploma in a related field.

Required Experience

  • Expats: A minimum 3 years of relevant experience.
  • UAE Nationals: A minimum of 0-1 years of relevant experience

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (

Primary Location: Abu Dhabi UAE
Job: Coordinator
Schedule: Regular
Shift: Standard
Job Type: Full-time

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