Executive / Senior Executive

11 May 2023
End of advertisement period
10 Jun 2023
Contract Type
Full Time

Job Description

The successful candidate will assist the Senior Manager to handle the research administrations and support the day-to-day activities arising from the research projects and programmes within the University.

The scope of work would involve serving in the secretariat for grant reviews and management; hiring of research manpower and procurement; tracking and reporting of progress and ensuring compliance of the conduct of the research projects and programmes within the University.

The detailed scope of work will include the following:

  • Manages the grant call activities and research applications.
  • Assists in the preparation of documents required for the grant reviews.
  • Facilitates the review process and maintains the records related to the reviews.
  • Provides the support required to implement the research projects and programme which includes hiring of research manpower and procurement of equipment, materials and vouchers for the subjects.
  • Tracks the research expenditures and ensures that the expenses are in accordance with budget allocations. Tracks the grant utilization rates and provides regular updates.
  • Assists in the audit activities related to the research grants and facilitates the compliance of research activities to the corporate governance.
  • Tracks the research KPIs and assists in the preparation work involved in reporting to the management and funding agencies.
  • Ensures accurate and timely reporting to both internal and external parties/ stakeholders/ funders.
  • Handles the department’s general administration and maintenance of the department’s records.
  • Maintains department’s policies, procedures and repositories.
  • Assists in the drawing up of the budgetary estimates for the department and individual research projects.
  • Supports the department’s initiatives to promote research culture in SUSS.
  • Organizes in-house seminars, events, courses and workshops.
  • Serves as a liaison with other public institutions and industry/business partners.

Job Requirements

  • At least a Bachelor’s degree or higher in any specialized field.
  • 1-2 years of experience in research administrations within an academic research office, institute or company preferred. Should have at least 2 years or more for a senior position.
  • Self-starter and problem solver.
  • Ability to work independently and display initiative.
  • Ability of multi-tasking and responding to changing priorities.
  • Good time management
  • Ability to perform information research and data collection.
  • Proficiency in Microsoft Office applications and spreadsheet computations.
  • Excellent organizational and interpersonal skills
  • Strong verbal and written communication skills
  • Good work ethic and judgment
  • Good team player

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