The Assistant Manager/ Senior Executive reports to the Professional Officers Division (POD) and works in the Resource Planning Management Team to provide a wide spectrum of office administrative support to the division.

Key Responsibilities:

• Coordinate, schedule and organize meetings
• Assist in planning and organizing POD events, including liaising with other divisions for logistic and other support (townhalls, POD Open Day, etc)
• Provide administrative support in verifying claims and invoices, mail collection and distribution and managing stationery
• Assist in data compilation
• Assist to set up tracking systems (e.g. training database, budget monitoring etc)
• Undertake any other duties as assigned by the Director, POD and supervising officer for the effective support of division operations and activities

Job Requirements:

• Diploma/University Degree with 2-3 years of work experience
• Proficient in MS Office application, especially in Excel Formulas
• Experience in managing information system, data collection, data mining and using appropriate tools and techniques for analysis will be an advantage
• Able to multi-task and manage tight deadlines
• Organized and meticulous with a keen eye for details
• Have a positive attitude, excellent interpersonal and rapport-building skills