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Engineering Coordinator (Administrator)

London (Central), London (Greater) (GB)
£31,396 - £34,619 per annum including London Weighting Allowance
Closing date
26 Mar 2023

Job Details

The role of the Engineering Coordinator is an integral part of the Engineering Team. They will work closely with the Engineering Support Manager to make sure processes and procedures are in place and support the Maintenance Manager with regards to reactive and PPM works to ensure service level targets are met whilst delivering a world class service. This is an administrative role with the opportunity to gain knowledge around Engineering in a University setting.  

The post holder’s key responsibilities are to manage the Engineering CAFM system, administer work orders, provide clerical support relating to the CAFM system and liaise with customers and key service providers. The role will also be part of a supportive, friendly administrative team.  

The role will have a primary location at the Guy’s Campus but may be required to work on any and all locations on occasion.

This post will be offered on an indefinite contract 

This is a full-time post

Key Responsibilities

  • Manage the CAFM system on a day-to-day basis
  • Work with the maintenance manager/team to ensure reactives and PPMs are assigned/closed
  • Liaise with the Service Desk regarding allocation/closure of work orders
  • Raise reports relating to the CAFM system
  • Support the Engineering Support Manager with processes and procedures
  • Support Engineers with training and work allocated to them

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Skills, knowledge, and experience

Essential criteria

1. GCSE English and Maths C or above ( or equivalent)

2. Excellent Word, Excel, Teams skills

3. Knowledge of SharePoint

4. Strong organisational skills

5. Excellent written and verbal communicator

6. Ability to work to tight deadlines and prioritise work

7. Good customer service skills

8. Previous administrative experience

9. Ability to work with a variety of people at all levels

Desirable criteria

1. CAFM experience ideally Planon

2. Experience working within Engineering/Maintenance


King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit:

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at

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