Administrative Officer (Strong Kids, Strong Future)

Melbourne, Australia
$76,886 – $88,312 p.a. (pro rata for part-time) plus 17% super
27 Feb 2023
End of advertisement period
28 Mar 2023
Contract Type
Fixed Term
Part Time

Location: Parkville
Role type: Part-time (0.8 FTE); Fixed-term for 12 months
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Department of Paediatrics, Melbourne Medical School
Salary: UOM 5 – $76,886 – $88,312 p.a. (pro rata for part-time) plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Department of Paediatrics, Melbourne Medical School

The Department of Paediatrics is the flagship representative of the University partnership with the Royal Children’s Hospital, and is co-located on the Melbourne Children’s campus in Flemington Road, Parkville.

The Department of Paediatrics is a large department within the Melbourne Medical School. The Department has responsibility for the Child & Adolescent Health component of the Doctor of Medicine course of the School.

The Department delivers a range of teaching across the clinical, biological and health sciences, and within the MD program and is responsible for the teaching of child and adolescent health, paediatric surgery, and other specialties in relationship to children, adolescents and their families, including mental health.

About the Role

The STRONG kids, STRONG future team sits within the Department of Paediatrics at the University of Melbourne. We work in partnership with community on activities focused on research, development, training, and implementation of culturally appropriate development measures for Aboriginal and Torres Strait Islander children.

A key achievement has been the development of the Ages and Stages Questionnaire-Talking about Raising Aboriginal Kids (ASQ-TRAK) - the first culturally adapted developmental screening tool for Aboriginal and Torres Strait Islander children in Australia used to observe and monitor the development of Australian Aboriginal children, as part of routine health checks. The ASQ-Steps for Measuring Aboriginal Child Development (ASQ-STEPS) is the next tool being adapted. This is a culturally appropriate developmental outcome measure that will help generate knowledge to tell us what early childhood programs work for Australian Aboriginal and Torres Strait Islander children

The program is entering an exciting new phase of growth and we are looking for an Administrative Officer who will support this transition through the provision of high-quality administrative contributions related to ASQ-TRAK training, the ASQ-TRAK tool and toy kit distribution operations, and by coordinating and contributing to overarching STRONG kids, STRONG future program and project meetings.

The Administrative Officer will work within a diverse team to manage competing demands with sensitive deadlines by prioritizing tasks effectively, be competent in using knowledge management and work flow systems, and communicate effectively with a wide range of stakeholders and clients.

Responsibilities include to:

  • Manage all logistics associated with training activities, including:
  • scheduling, booking venues, setting up online video-conferencing, arranging travel, supporting registration of participants, ordering catering, and organisation of training materials.
  • Contribute to the smooth administration and running of program events such as attendance at conferences, seminars, and information sessions
  • Co-ordinate all meetings required for the program, including:
  • scheduling, managing hybrid meetings, preparing agendas and taking timely minutes
  • Liaise with stakeholders to ensure excellent customer service is provided
  • Undertake financial transactions, including ordering items, credit card reconciliations, and submitting invoices for payment

About You

You will bring your experience in event management to support training sessions and seminars. Your strong interpersonal skills endow you with a client-oriented focus, and an ability to effectively liaise with a wide range of stakeholders. You will be aware of and committed to Aboriginal and Torres Strait Islander culture and advancement. Above all, you are driven to use your skills to make a difference!

You will also have:

  • A degree with subsequent relevant experience, and/or an equivalent combination of relevant experience and/or education/training.
  • Well-developed verbal and written communication skills with the ability to relate effectively with a range of people across all levels of the organisation
  • Demonstrated ability to work independently and as part of a team
  • Demonstrated commitment to providing excellent customer service
  • Proven ability to prioritise work efficiently and meet deadlines while working across multiple projects
  • Proficiency, or a willingness to learn, various administration, finance, knowledge management and work flow systems such as SharePoint, Trello, Microsoft 365.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply. If you are an Aboriginal or Torres Strait Islander applicant, you are welcome to contact the University by emailing using the subject line: Program Manager - STRONG kids STRONG future Program enquiry for support in applying for this position.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check and a current Police Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University

The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us

In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements, generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit

Be Yourself

We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at

Applications close: 28th March 2023 11:55 PM AUS Eastern Daylight Time

Position Description: 0054036 - SKSF Administrative Officer PD.pdf

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