Projects Planning Specialist (Administration and Facilities

Abu Dhabi, United Arab Emirates
31 Jan 2023
End of advertisement period
02 Mar 2023
Contract Type
Full Time


Operational Responsibilities

  • Assist in development of project scope of work, budget and time line
  • Coordinate Facilities projects with internal and external parties involved, ensuring procedures and materials comply with specifications and standards.
  • Coordinate the design process to ensure the design meets the intended goals of the project
  • Organize project inception workshops/meetings with internal and external stakeholders to gather their requirements.
  • Attend pre-construction meetings and review contract bidding documents.
  • Review contract plans and specifications to ensure conformance with project requirements.
  • Estimate quantities and cost of materials, equipment, and labor to determine project feasibility.
  • Analyze survey reports, maps, drawings, blueprints, and other topographical data to plan projects.
  • Compute load and grade requirements to determine design specifications.
  • Assist in developing blueprints using CAD systems.
  • Actively contribute to completion of team goals and assigned tasks; clearly communicate information, ideas, or instructions verbally and in writing
  • Communicate and provide project reports status to the customer and Project Manager
  • Coordinate the bid/award activities for construction and design contracts
  • Review and analyze change order requests for merit and cost reasonableness
  • Oversee work in progress to gauge timeliness and conformance with agreed requirements and standards, and ensure that KU project quality standards are met.
  • Schedule material and equipment purchase and delivery in coordination with the Procurement Department and other Departments.
  • Maintain records related to facilities technical design drawings and specifications, maps, contracts, inspection reports, project schedules, and other related reports.
  • Interact with team members to accomplish established goals
  • Maintain awareness of project safety concerns and potential violations
  • Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
  • Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
  • Perform any other tasks assigned by the Line Manager


Required Qualifications

  • A Bachelor’s Degree in Business Administration or Engineering related field.

Required Experience

  • UAE Nationals: A minimum of 0-1 years of relevant experience
  • Expats: A minimum 5-7 years of relevant experience.

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (

Primary Location: Khalifa University - Abu Dhabi, UAE
Job: Specialist
Schedule: Regular
Shift: Standard
Job Type: Full-time