Projects Planning Specialist (Administration and Facilities

Description

Operational Responsibilities

• Assist in development of project scope of work, budget and time line
• Coordinate Facilities projects with internal and external parties involved, ensuring procedures and materials comply with specifications and standards.
• Coordinate the design process to ensure the design meets the intended goals of the project
• Organize project inception workshops/meetings with internal and external stakeholders to gather their requirements.
• Attend pre-construction meetings and review contract bidding documents.
• Review contract plans and specifications to ensure conformance with project requirements.
• Estimate quantities and cost of materials, equipment, and labor to determine project feasibility.
• Analyze survey reports, maps, drawings, blueprints, and other topographical data to plan projects.
• Compute load and grade requirements to determine design specifications.
• Assist in developing blueprints using CAD systems.
• Actively contribute to completion of team goals and assigned tasks; clearly communicate information, ideas, or instructions verbally and in writing
• Communicate and provide project reports status to the customer and Project Manager
• Coordinate the bid/award activities for construction and design contracts
• Review and analyze change order requests for merit and cost reasonableness
• Oversee work in progress to gauge timeliness and conformance with agreed requirements and standards, and ensure that KU project quality standards are met.
• Schedule material and equipment purchase and delivery in coordination with the Procurement Department and other Departments.
• Maintain records related to facilities technical design drawings and specifications, maps, contracts, inspection reports, project schedules, and other related reports.
• Interact with team members to accomplish established goals
• Maintain awareness of project safety concerns and potential violations
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Perform any other tasks assigned by the Line Manager

Qualifications

Required Qualifications

• A Bachelor’s Degree in Business Administration or Engineering related field.

Required Experience

• UAE Nationals: A minimum of 0-1 years of relevant experience
• Expats: A minimum 5-7 years of relevant experience.

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (recruitmentteam@ku.ac.ae).

Primary Location: Khalifa University - Abu Dhabi, UAE
Job: Specialist
Schedule: Regular
Shift: Standard
Job Type: Full-time