Registrar and Secretary to the Council

Dunedin, New Zealand
27 Jan 2023
End of advertisement period
19 Feb 2023
Contract Type
Full Time


Founded in 1869, the University of Otago has a strong teaching and research tradition and well-established national and international linkages. As one of New Zealand's largest universities, we proudly support over 20,000 students with 4,000 full time equivalent staff based in Dunedin, Christchurch, Wellington, Auckland and Invercargill.

The University is committed to fulfilling our Te Tiriti obligations as articulated in the Māori Strategic Framework. Its main aims are to increase Māori student and staff participation and success, and to embed mātauranga Māori within the University’s core functions. All members of the Senior Leadership Team are key drivers of this mahi.

The University is also proud of its cornerstone partnership with Te Rūnanga o Ngāi Tahu, mana whenua of the Otago region and realises the University’s Treaty obligations to Māori.

The role - Te mahi

The University of Otago Registrar and Secretary to the Council (The Registrar) is at the heart of the University’s purpose and way of operating. This role reports to the Vice-Chancellor and is a member of the Vice-Chancellor’s Senior Leadership Team.

The Registrar provides expert advice on governance and statutory and regulatory compliance. This is grounded in a deep understanding of the strategic context of the University’s aspirations to be a Te Tiriti-led organisation, its guiding principles, core values, strategic imperatives and Equity, Diversity and Inclusion goals.

The role includes:

  • Supporting and advising the Chancellor and University Council on governance matters and being the Secretary to Council and its committees.
  • Overseeing the University’s legal compliance responsibilities and relations with its legal service providers.
  • Leading the provision of the University's academic and organisational policies, legal services, compliance framework, mediation and copyright services.
  • Acting as the University’s Privacy Officer.

The Registrar undertakes a formal role in a number of ceremonies.

Skills and experience - Kā pūkeka me kā wheako

To be successful in this role, you will need to have:

  • Significant experience managing and leading the provision of administration, governance and/or legal services in a large or complex organisation.
  • Proven experience in supporting organisational Te Tiriti, equity and diversity goals.
  • Extensive experience in a role requiring a high level of diplomacy, dealing with confidential and sensitive material.
  • Proven experience reviewing and managing systems, policy, processes and procedures and implementing change.
  • Commitment to upholding values, tikanga, kawa and traditions as guided by Ngāi Tahu, who are mana whenua in the region.

Highly developed communication skills, excellent organisational skills and attention to detail are essential for this role. We are looking for applicants who are enthusiastic, thrive working in a team environment and have a positive approach to work and life.

Further details - Pūroko

This is a permanent, full-time position. Applications from candidates with Māori and Pasifika backgrounds are warmly encouraged.

In this role you experience the energy of a busy campus - one of the most beautiful tertiary campuses in the world. If you enjoy collaborative working environment and want to contribute to the organisation that is making a real difference to NZ and the world, this might be an ideal role for you.

Applications quoting reference number 2300186 will close on Sunday, 19 February 2023.


To view all current vacancies and to apply online go to:

Equal opportunity in employment is University policy.