Projects Planning Supervisor, (Administration and Facilities)

Description

Operational Responsibilities

• Manage projects in Engineering design, installation, maintenance, operations and construction management.
• Lead the development of project scope of work, budget and time line
• Ensure design and construction teams are meeting the stated objectives of the project with respect to budget, scope and time line
• Ensure all code compliance is obtained to support the project
• Assist in setting goals and long term vision with Manager, Facilities Planning and Projects.
• Assist with the selection of design teams, construction contractors and related consultants and suppliers for minor projects
• Provide support for projects, building renovations and new facilities construction, which includes but is not limited to: plan, review, and check specifications, review of calculations and all support documentation, review of construction submittals, RFIs, and Change Orders.
• Provide designs and oversee external contractors to ensure engineering standards are met for projects.
• Develop and recommend facility reliability improvements through the application of engineering tools.
• Mentor and train subordinate Project Coordinators to develop technical skills and proficiency
• Develop new ideas and opportunities to more effectively manage department resources
• Identify problem solving opportunities to enhance University project coordination and implementation
• Develop best practices, Standard Operating Procedures (SOPs) and provides key input to (preventative) maintenance requirements.
• Align Facilities Projects with goals, standards, surface operational strategies, best practices and ensure execution.
• Carry out site inspection to detect any abnormalities / defects in projects includes preparation of reports on related matters.
• Oversee maintenance contracts for systems to ensure that the maintenance work is carried out in accordance to the SLAs and KPIs
• Ensure that project timelines are met, and Project process is followed
• Review monthly reports of service providers and utilities accounts and takes appropriate actions.
• Present condition survey reports to the line manager.
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Perform any other tasks assigned by the Line Manager

Supervisory Responsibilities

• Provide coaching, guidance and mentoring as required to enhance the internal capabilities of the team and ensure the achievement of established objectives and plans
• Recommend appropriate training courses as per the pre-determined training needs, evaluate their effectiveness, and monitor their results
• Carry out performance appraisals for subordinates according to planned schedules and recommend necessary actions as per the applied practices
• Conduct periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly
• Follow-up on employees' administrative affairs such as vacations, leaves and other administrative and related affairs

Qualifications

Required Qualifications

A Bachelor’s Degree in Business Administration, Engineering or related field.

Required Experience

• UAE Nationals: A minimum of 3-5 years of relevant experience
• Expats: A minimum 7-9 years of relevant experience.

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (recruitmentteam@ku.ac.ae).

Primary Location: Khalifa University - Abu Dhabi, UAE
Job: Senior Specialist
Schedule: Regular
Shift: Standard
Job Type: Full-time