Internal Awards Specialist

Abu Dhabi, United Arab Emirates
12 Jan 2023
End of advertisement period
02 Feb 2023
Contract Type
Full Time


The University Sponsored Research Office manages internally funded faculty led research in line with the KU’s research strategy as part of the University’s mission to be a leading research-intensive institution. Funding available to KU faculty ranges from initial individual start-up grants for new joiners to large multi-year center grants focused on strategically impactful research areas involving groups of faculty as well as targeted local & international collaborations.

The Internal Awards Specialist position sits within the Internal Awards & Collaboration team, which provides management, support and oversight of the University’s portfolio of internally funded grants.

  • Co-ordinate the administrative processes around receiving financial & technical reports as well as related documents from project investigators, ensuring that proposals are current, accurate and complete and in full compliance with institutional policies, procedures and other requirements.
  • Assist in the capturing of award details into financial databases and the research management system  
  • Ensure timely reconciliations of accounts, sub‐award/subaccount, contract service agreements, no‐cost extensions, budget modification requests, verification of expenditures on internally sponsored projects, expense projections, and account closings.
  • Keep accurate records of all research collaborator activities including invoices and reporting.
  • Assist with regards to the tracking of research personnel on internal grants.
  • Assist with the efforts to track proposed student assignments on internal grants and well as managing re-allocation of students between internal and external projects.
  • Support the timely review of technical reports at major project milestones.
  • Ensure the internal KU Portal pages related to Internal Awards is up to date.
  • Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
  • Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
  • Perform any other tasks assigned by the Line Manager


Required Qualifications

  • A Bachelor’s degree preferably in Management, Finance or Engineering subjects.
  • Experience working in a university / research administration environment would be advantageous.

Required Experience


  • A minimum 5 years of relevant experience.

UAE Nationals:

  • A minimum of 0-1 year of relevant experience

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (

Primary Location: KUK – Khalifa University
Job: Specialist
Schedule: Regular
Shift: Standard
Job Type: Full-time