Administration Assistant, Student Placements

Camperdown, Australia
$73,751 + 17% superannuation
30 Nov 2022
End of advertisement period
15 Dec 2022
Academic Discipline
Social Sciences, Education
Contract Type
Fixed Term
Full Time
  • Full-time, fixed term position until November 2023
  • Opportunity to provide a broad range of administrative and operational support to student placements within the Sydney Nursing School, Faculty of Medicine and Health
  • Base Salary $73,751 + 17% superannuation

About the opportunity

The Student Placements team works with academic and professional staff to support almost 7000 students to help them meet the necessary compliance for placements. The team is responsible for the end-to-end placements lifecycle, management of Student Placement Agreements (SPAs), Student Verification and ClinConnect coordination. The team is also required to provide ongoing policy, planning and strategic support in terms of student capability and compliance for placements.

The Student Placements and Administration Assistant role provides administrative support for the allocation and co-ordination of clinical placements for students. The role is part of a team that coordinate clinical placements; communicates with internal and external clients; and provides administration support to the professional experience program for students. The Administration Assistant is also responsible for responding to counter, phone and email enquiries.

Your key responsibilities will be to:

  • ensure professional and effective communication with students, staff and health care sites
  • record management using the University Record Management system, e-learning and clinical placement information system
  • contribute effectively as part of the Student Placements team and professional staff teams to achieve team goals and objectives
  • provide administrative support to academic staff for the training and management of casual Clinical facilitators
  • perform work activities relevant to the role's key accountabilities as proved by the manager.

About you

  • strong administration background, preferably attained in a tertiary environment
  • equivalent combination of training and experience in the area of administration
  • effective and tactful verbal and written communication skills
  • strong problem-solving skills
  • exhibits initiative and sound judgment
  • excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes
  • great attention to detail.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Ajaypal Singh Recruitment Operations, on by email to

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Thursday 15 December 2022 11:59 PM

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