About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:
Fixed Term (Fixed Term)

Position Summary

Availability:
Fixed Term up to June 2027 | Part-Time at 0.6FTE

Compensation:
Higher Education Officer Level 4

Salary Range:
$66,844 - $72,093 (pro rata)

Reporting to:
Executive Officer Rural and Remote Health
College Medicine and Public Health

The Human Research Ethics Committee (HREC) of the Northern Territory (NT) Department of Health (DoH) and the Menzies School of Health Research (Menzies) is a joint committee of NT DoH and Menzies. The Committee’s role is to consider the ethical aspects of submissions to conduct human research projects.

Flinders and the NTG DoH co-contribute to provide regional support to the HREC through the appointment of the HREC Operational Support Officer. Under routine to general direction, and reporting to the Executive Officer Rural and Remote Health, the HREC Operational Support Officer will undertake a range of tasks providing administrative support to the Human Research Ethics Committee (HREC) of the Northern Territory Department of Health and Menzies School of Health Research.

A key focus of the position is to ensure that a range of incoming matters and general enquiries across functional areas are progressed and resolved in a timely and efficient manner, either directly or by referral.

Working with HREC professional staff employed by Menzies, the Chair and Members of the HREC the position will be responsible for providing secretariat to HREC meetings (including preparing agendas, papers, minutes and correspondence), and collecting, collating and preparing performance reports.

As a member of the College of Medicine and Public Health (CMPH) operational support team, the HREC Operational Support Officer will also contribute to the operations of the site where they are located, and to the broad operations of the College.

Key Position Responsibilities

• Providing administrative support to the Human Research Ethics Committee (HREC) its sub committees and researchers.
• Providing support and advice to the HREC Chair, their members and researchers.
• Providing a secretarial service to the HREC Chair.
• Maintaining all HREC related files.
• Receiving, registering, and preparing applications for consideration in accordance with HREC Policies and Procedures (including Fast Track processes).
• Scheduling and developing agendas for the HREC and sub-committee meetings
• Minuting HREC meetings and preparing correspondence for Chair’s signature.
• Preparing statistics and reports to governing bodies for Chairs signature.
• Requesting and processing annual and final project reports and monitoring project and organisational compliance.
• Receiving correspondence and complaints.
• Bringing any concerns and outstanding issues to the attention of the Chair.
• Being proactive in initiating tasks related to the successful functioning of the HREC, particularly in regional areas
• Any other responsibilities in line with the level of the role as assigned by the Supervisor and/or the University.

Key Position Capabilities

• Completion of a Diploma with relevant work experience, certificate qualification with relevant work experience, or an equivalent combination of relevant experience and/or education and/or training.
• Demonstrated ability to communicate (oral, written and interpersonal skills) and an ability to liaise with individuals from broad range of cultural and educational backgrounds whilst demonstrating understanding and sensitivity to cross-cultural issues.
• Expertise with Microsoft products including Microsoft Access, Word, Excel, Powerpoint and Outlook.
• Demonstrated ability to prepare and generate correspondence, take minutes, and prepare reports to researchers, Government and Institutional bodies.
• Demonstrated ability to effectively prioritise activities and approach tasks in a structured and organised manner in order to meet regular deadlines.
• Ability to identify gaps in processes to assist Committee functions and develop mechanisms to address the gaps.
• Demonstrated successful working experience in a busy environment along with the ability to work individually under minimal supervision as well as a member of a broader team.
• Ability to maintain confidentiality.
• Previous administrative experience in a research/academic environment and/or providing administrative support to a committee
• Identifies as an Aboriginal and/or Torres Strait Islander person (Desirable)

Prescribed Conditions for Employment

Northern Territory Government legislation (the Care and Protection of Children Act 2007) now requires all individuals in child related employment or whose duties involve, or are likely to involve, contact with a child, to hold a valid ‘Working with Children Clearance’ (Ochre Card). This position involves child related work and is assessed as requiring a Working with Children Clearance/Ochre Card.

A National Police Certificate which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position.

Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy 

How to Apply

• Please review the Key Position Capabilities of the position description and submit a Suitability Statement of no more than 3 pages addressing the criteria. Applications without a Suitability Statement may not be considered. For more information, please see our How To Apply page.
• For more information regarding this position, please contact Robyn Aitken

Information for Applicants:

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59 pm:

30 Nov 2022