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School HR & Finance Manager

Employer
KINGS COLLEGE LONDON
Location
London (Central), London (Greater) (GB)
Salary
£40,386 to £47,414 per annum, including London Weighting Allowance
Closing date
19 Oct 2022

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Academic Discipline
Life sciences
Job Type
Professional Services
Contract Type
Permanent
Hours
Full Time

Job Details

Job description

The School of Life Course and Population Sciences, King’s College London, is looking to appoint to the post of Finance & HR Manager. This is a key role in the School, responsible for providing operational leadership and support across finance and human resources. You will support the School Manager in monitoring the School’s management accounts and managing the annual financial processes. HR responsibilities will include supporting performance management, professional development and promotions/recognition awards of School staff, maintaining equality and diversity data for both School staff and postgraduate research students.  

 

This post will appeal to a personable, high-performing manager experienced in supporting HR and Finances in Higher Education. 

 

In accordance with the new hybrid working policy, the role holder will be expected to spend a minimum of 40% FTE on campus. 

 

This post will be offered on an indefinite contract. 

This is a full time post - 100% full time equivalent

 

Key responsibilities

Leadership and planning 

•      Assist the School Manager in the delivery of operational objectives in relation to staffing requirements for the School, aligning these with the Faculty’s objectives, and King’s Vision 2029 and the King’s Research and Education strategies 

•      Support the School Manager in the development and implementation of the School’s forward plan, and associated initiatives and programmes, and regularly assessing the establishment, i.e. staff funded from HEFCE or endowment funds 

•      Support the School Manager and School Executive on changes to the School’s staffing, alerting them to risks in relation to the School’s staff identifying ways these can be managed and mitigated 

•      Working with the Faculty and other university colleagues, promote the contribution of the School to the wider university objectives including Vision 2029 

 

Professional Services leadership

•      Oversee and manage the School’s staff support, taking an active role in the coordination of recruitment, probation and performance management, recognition, capability development and succession planning liaising closely with colleagues from the Faculty and central Professional Services teams to ensure the use of effective processes and the supporting IT systems 

•      Leading Human Resource operations for the School, creating an inclusive, supportive and empowering environment for staff to reach their potential, embedding a culture of excellence 

•      Coordinate the recruitment of postgraduate research students to the School, working with the Faculty Communications and Marketing team and the Faculty Education Support Services 

•      Work with the core HR data team to maintain effective systems for monitoring staff data held on the human resource management system, ensuring data are accurate, and supporting the completion of data returns and equality and diversity initiatives including Athena SWAN 

•      Monitor and analyse non-pay and establishment expenditure on a monthly basis 

•      Facilitate the harmonisation and development of systems, processes and training across the School, capitalising on the significant investment in new IT systems; contribute to the formulation and subsequent implementation of the King’s/Faculty policies that underpin them 

•      Ensure the School is compliant with university and external regulations and policies, seeking expert advice from colleagues in the Human Resources and Finance teams, interpreting and explaining this to staff as required 

•      Create an ethos of collaboration and collegiality, establishing effective communications and relationships, and encouraging staff to work in partnership with academic and Professional Services colleagues across the university, to join professional networks and working groups, and to make a wider contribution to the School, Faculty and university 

•      Forge relationships with key partners and stakeholders including King’s partnering NHS Trusts and acting as the primary School contact for internal and external partners in relation to human resource/staffing matters, working closely with the King’s Human Resource 

•      Maintain a working knowledge of good practice and changes in human resource management, seeking the expert advice of Human Resources and Finance for more complex matters and for up-to-date knowledge of legislation, communicating information to School staff as appropriate 

•      Facilitate an inclusive culture and ethos across the School teams, ensuring that Professional Services staff work in partnership with academic staff in departments/institutes and Professional Services colleagues in the Faculty team and functional networks 

•      Deputise for the School Manager as appropriate, and represent the School, Faculty and university at meetings and events 

 

Other duties

•      Lead or contribute to cross-Faculty/university initiatives  

•      Undertake any other reasonable duties and projects as requested by the School Manager or academic lead.  These will include School-specific duties, for example supporting specialist Centres, liaising with external bodies etc to underpin the School’s core activity. 

 

Whilst working within the framework agreed with the post holder’s line manager/s, the post holder is expected to manage their own workload and is expected to be flexible in anticipating and responding to shifting and competing demands on their and the wider team’s time.  It is expected that the post will work with minimum regular supervision but will refer to their line managers for advice on issues which fall outside existing regulatory or policy frameworks. 

 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Skills, knowledge, and experience 

Essential criteria  

1.       Educated to degree level or relevant experience 

2.       Proven excellent communication, negotiation and influencing skills at all levels 

3.       Good numeracy and analytical skills to inform strategic decisions and procedure 

4.       Proven Professional Services skills gained within the Higher Education sector and a detailed knowledge the regulatory, policy and procedural context along with the challenges and opportunities faced by the sector  

5.       Experience of preparing budgets, business cases and plans, and monitoring key performance indicators, budgets and risks  

6.       Experience of servicing committees, writing reports and formal correspondence  

7.       Experience of using complex databases and management information systems 

8.       Ability to work under pressure in a busy environment 

9.       A commitment to equality, diversity and inclusion, actively addressing areas of potential bias 

10.   Solutions and quality focused 

11.   Excellent task management skills both for self and others, meeting tight deadlines 

Desirable criteria

1.       Relevant postgraduate or professional qualification  

2.       Good practical understanding of the UK employment law and the underlying principles  

3.       Experience of building an effective network across a complex organisation and with external stakeholders 

 

Candidates are strongly encouraged to specifically address the essential criteria outlined in the Person Specification in their covering letter. 

 

Further information

The School of Life Course & Population Sciences is one of five Schools that make up the Faculty of Life Sciences & Medicine at King’s College London. The School unites over 400 experts in women and children’s health, nutritional sciences, population health and the molecular genetics of human disease. Our research links the causes of common health problems to life’s landmark stages, treating life, disease and healthcare as a continuum. We are interdisciplinary by nature and this innovative approach works: 91 per cent of our research submitted to the Subjects Allied to Medicine (Pharmacy, Nutritional Sciences and Women's Health cluster) for REF was rated as world-leading or internationally excellent. We use this expertise to teach the next generation of health professionals and research scientists. Based across King’s Denmark Hill, Guy’s, St Thomas’ and Waterloo campuses, our academic programme of teaching, research and clinical practice is embedded across five Departments. 

More information:  SLCPS

 

Whilst working within the framework agreed with the post holder’s line manager/s, the post holder is expected to manage their own workload and is expected to be flexible in anticipating and responding to shifting and competing demands on their and the wider team’s time.  It is expected that the post will work with minimum regular supervision but will refer to their line-managers for advice on issues which fall outside existing regulatory or policy frameworks. 

 

Please note that this job description reflects the core activities of the post. There may be changes in the emphasis of duties and it is expected that the post holder recognises this, adopting a flexible approach to work and willingness to participate in training.  Day-to-day activities and responsibilities will be determined by the School priorities and needs, and will inform specific objectives and tasks to be undertaken by post holders.   

 

As this is a generic job description to be used across the Faculty of Life Sciences & Medicine, if changes to the post become significant, the line manager of the post holder is to discuss potential amendments to the job description with Human Resources, in liaison with the Faculty.

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
United Kingdom

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