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Research Grants Administrator

Employer
KINGS COLLEGE LONDON
Location
London (Central), London (Greater) (GB)
Salary
Grade 5 £34,502 - £39,333 per annum, including London Weighting Allowance
Closing date
10 Oct 2022

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Academic Discipline
Clinical, Pre-clinical & Health
Job Type
Research Related
Contract Type
Permanent
Hours
Full Time

Job Details

Job description

The purpose of the role is to deliver a full award management function, including reports on work in progress and project monitoring as required and will report progress to Senior Research Grants Administrator and Research Grants Manager.    

The role holder will maintain detailed knowledge of funder terms and conditions as well as internal financial procedures and regulations, and will apply these consistently, particularly with regard to financial returns. The consequences of non-compliance with financial regulations are severe and the role holder will be expected to develop and deploy a high level of expertise to manage this level of risk on behalf of the university. 

The role holder will need to have a broad perspective, engaging positively and proactively with the research strategy and service transformation programme currently underway at King’s and embracing opportunities to contribute in different ways 

 

This post will be offered on an indefinite contract 

This is a full-time

Key responsibilities

•         The role holder will ensure accurate and timely management of research funding from award to closure, including:  

•         Assist with the day-to-day post-award management of all research projects, in accordance with the terms and conditions of the funder 

•         Provide advice and guidance to Principal Investigators (PIs), departments and external funders 

•         Ensure compliance with KCL Financial regulations and accounting procedures 

•         Act as first point of call for individuals and external organisations with queries on information. The role holder is to ensure that any issues are solved efficiently and effectively. When there are queries that need to be escalated, the role holder will recommend a course of action to resolve  

•         Submit invoices, financial returns and statements to external funders in line with each funders specific requirements. Role holder must have a thorough understanding of funder specific requirements  

•         Monitor income and expenditure in accordance with the grant funding provided 

•         Financially approve staff appointments and renewals on research projects 

•         Carry out Audit and Assurance activities (Internal & External) 

•         Maintain award information on KFIN, Worktribe, Work-in-progress and other systems   

•         Deal with general Post-Award enquiries 

•         Project close-outs 

•         The above responsibilities are not exhaustive, and the role holder may be asked to take on any other reasonable duties appropriate to their grade role profile
 

The role holder will act as a point of reference in resolving complex situations and recommending next course of action. He/she will liaise with other internal units and departments, and it is  important that he/she is a team player and have the ability to work independently, using their autonomy to prioritise their workload to manage deadlines. 

 
 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

 

Skills, knowledge, and experience 

Essential criteria  

1.       Good Standard  of General Education (A Level / OND or Equivalent)   

2.       Good understanding of Research Grants and Contracts Post Award activities in a University or similar environment. 

3.       A thorough understanding of funder Terms and Conditions of RCUK, Wellcome Trust , NIH, NIHR,  UK and other Overseas Funders and Charities. 

4.       IT Literate with intermediate / advanced  spreadsheet skills (Ability to use macros and pivot tables, experience of using  databases , external portals and information retrieval from the internet. 

5.       High level of numeracy , double entry and accounting principles 

6.       Excellent organisational skills with ability to lead when required 

7.       Practical problem solving skills and ability to analyse data at different levels and  produce meaning full reports 

8.       Previous  experience of working with internal and external auditors with ability to lead on adhoc work  commitments   

9.       Previous Experience of controlling a research portfolio and maintaining in line with financial procedures. 

10.   Excellent communication skills , both written and oral 

11.   Self-starter, with ability to work under own initiative and lead others following minimum guidance and ability to work well under pressure and to be able to prioritise their work in the face of constantly shifting priorities and tight deadlines   

12.   Excellent interpersonal skills , including tact , ability to form working relationships with a wide range of people in an enthusiastic and helpful manner whilst being capable of firmly maintaining College Polices 

 

Desirable criteria

1.       Accountancy Qualification or Studying towards such a qualification 

2.       Degree or equivalent professional Qualification 

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
United Kingdom

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