Operations Officer - Research

Location
London (Greater) (GB)
Salary
£34,302 - £39,333 per annum, including London Weighting Allowance
Posted
28 Sep 2022
End of advertisement period
18 Oct 2022
Ref
055229
Academic Discipline
Clinical, Pre-clinical & Health
Contract Type
Permanent
Hours
Full Time

Job description

The post holder will primarily focus on delivering efficient and effective support of research at King’s, including:  

 

•        To support the School’s academics in the preparation of grant applications, including creating staff costings using WorkTribe, entering information in funder portals, coordinating internal peer review, checking compliance with funder and College policies, and obtaining internal approvals. 

•        To act as the first point of contact for research systems in the School, developing a high degree of expertise with systems including WorkTribe, BusinessWorld, PURE, and funder portals. 

•        To provide efficient operational support to staff and students for research-related work, working closely with the School’s Senior Operations Officer (Research) to provide support for research grant applications, post-award support 

•        To support and deputise for the School’s Senior Operations Officer (Research)  

In addition, as a member of the School’s professional services team, the post holder will provide high quality general administrative support to the School: 

•        To provide advice and guidance and, where appropriate, training on University policies, processes and where required, source information and support for colleagues to facilitate their work 

•        To use, maintain and promote University-wide systems, ensuring efficient processes are in place to maintain high quality data, providing training to colleagues as required in order to ensure accurate data are maintained and accessible 

•        To have a broad and in-depth knowledge of higher education polices, processes and systems, work with all School/ Faculty staff to solve problems and provide solutions, efficiently and effectively 

•        To prepare communications, draft presentations, briefing documents and background materials as required 

•        To prepare and support meetings, boards, and committees, including the coordination and distribution of papers and taking notes or minutes, as required 

•        To forge relationships with colleagues in the School, Faculty and university, in order to contribute to process development and adoption of best practice  

•        To foster a stimulating, innovative and inclusive cultural environment across the School enabling students and staff to thrive and develop, ensuring that processes and policies are visible, accessible and transparent  

•        To participate in cross-School/ Faculty/ university projects and initiatives. 

 

This post will be offered on an indefinite contract  contract  

This is a full-time  post

 

Key responsibilities

Work closely with the School’s Research Manager, who is the primary contact in the School for the central research support teams, and the School Lead (Research & Impact) to ensure research support for the School:  

 

•        is aligned to the wider university research function  

•        is professional, well-executed and timely  

•        is compliant with university policies, funders’ terms and conditions and 

•        adopts best practice. 

 

Research support

•        To support the School’s academics in the preparation of grant applications, including creating staff costings using WorkTribe, entering information in funder portals, coordinating internal peer review, checking compliance with funder and College policies, and obtaining internal approvals. 

•        To act as the first point of contact for research systems in the School, developing a high degree of expertise with systems including WorkTribe, BusinessWorld, PURE, and funder portals. 

•        To provide efficient operational support to staff and students for research-related work, working closely with the School’s Senior Operations Officer (Research) to provide support for research grant applications, post-award support 

•        To support and deputise for the School’s Senior Operations Officer (Research)  

•        Develop a detailed understanding of the School’s research profile, current funding portfolio and facilities 

•        Build knowledge of funding opportunities, and ways of maximising overhead generation for the School, along with the output and impact of the School’s research 

•        Support the School Manager and School Lead (Research & Impact), who will work closely with the relevant unit of assessment leads and King’s Research Excellence Framework lead, with the preparation of the School’s submission to the Research Excellence Framework, advising staff on the requirements/ expectations and assist in gathering data 

•        Assist honorary and adjunct colleagues with updating their PURE pages, applying for grant funding 

•        Working with the School’s Research Manager, to support School staff during the pre-award preparation – i.e. in seeking research funding - to ensure grant and other income is maximised, including costing grants 

•        Support external applicants who are applying for fellowship funding to join King’s 

•        Working with the School’s Research Manager to support post-award processes, including advising on regulatory compliance where appropriate, monitoring expenditure and commitments and contributing to reports to funders 

•        Support the research ethics approval processes and promote an environment of good conduct in research, working with the School’s Research Manager and central research support teams as appropriate 

•        Provide guidance and training to staff and students on research-specific matters – such as university policy/ processes, passing more complex issues to the School’s Senior Operations Officer (Research) who will liaise with the centre research support teams as required 

•        Support day-to-day financial matters, such as processing purchase orders, expenses, invoices and providing budget reports as requested by colleagues  

•        Represent at School meetings, and occasionally represent the School at Faculty/ university meetings, participating in working groups as appropriate 

 

Other duties

•        Contribute to cross-School/ Faculty/ university initiatives  

•        Undertake any other reasonable duties and projects as requested by the Senior Operations Officer (Research) or School Lead (Research & Impact).  These will include School-specific duties, for example supporting specialist Centres, liaising with external bodies etc to underpin the School’s core activity. 

Whilst working within the framework agreed with the Senior Operations Officer (Research) and School Lead (Research & Impact), the post holder is expected to manage their own workload and is expected to be flexible in anticipating and responding to shifting and competing demands on their and the wider team’s time.  It is expected that the post will work with minimum regular supervision but will refer to their line-managers for advice on issues which fall outside existing regulatory or policy frameworks. 

 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

Skills, knowledge, and experience 

Essential criteria  

1.      Educated to degree level or relevant experience  

2.      Highly numerate with proven financial management and analytical skills to underpin strategic financial strategic decisions and procedure 

3.      Experience in grant costing for research using specific software e.g. Worktribe 

4.      Experience of using complex databases and management information systems 

5.      Ability to work under pressure in a busy environment  

6.      Solutions and quality focused  

7.      Commitment to good practice and following process/procedure 

8.      Outstanding people skills – able to build a rapport with colleagues, students and prospective students 

9.      Excellent task management skills both for self and others, meeting tight deadlines 

10.   Ability to maintain confidentiality 

 

Desirable criteria

1.      Proven Professional Services skills gained within the Higher Education sector and a detailed knowledge the regulatory, policy and procedural context along with the challenges and opportunities faced by the sector 

2.      Knowledge of research practice and policy in health (bioscience/medicine) 

3.      Experience of financial planning and implementation, including preparing budget, financial profiling, preparing business cases and plans, and monitoring key performance indicators, budgets and risks 

4.      Detailed understanding of research-intensive Higher Education institution, the regulatory context and best practice  

5.      A commitment to equality, diversity and inclusion, actively addressing areas of potential bias  

 

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