Operations Assistant
- Employer
- KINGS COLLEGE LONDON
- Location
- London (Greater)
- Salary
- £30,396 to £33,619 pro rated (60%) per annum, including London Weighting Allowance
- Closing date
- 11 Oct 2022
View more
- Academic Discipline
- Clinical, Pre-clinical & Health
- Job Type
- Professional Services
- Contract Type
- Permanent
- Hours
- Part Time
Job Details
Job description
This is an exciting opportunity to join the Professional Services team in the School of Basic and Medical Bioscience at King’s College London. We are seeking to appoint an experienced and highly motivated administrator to provide support to staff within the Randall Centre for Cell & Molecular Biophysics.
The postholder will work closely with the Head of Dept, School Professional Services team and colleagues across the University to contribute to the smooth running of the department.
This role is highly varied and will suit a candidate with excellent organisational skills who can work accurately, with close attention to detail in a busy environment with tight deadlines.
They will have excellent communication skills and be able to develop good working relationships with the School’s academics and researchers as well as King’s Human Resources, the Faculty’s Management Accounts Team and the Research Management & Innovation Directorate.
This post will be offered on an indefinite contract.
This is a part-time post - 60% full time equivalent; 3 days a week
Key responsibilities
• To provide smooth and efficient day-to-day operational support to staff and students in the Randall Centre for Cell & Molecular Biophysics working closely with the School’s core team
• Provide diary management and administrative support to HoD
• Provide general assistance with HR processes throughout the employee life cycle, escalating complex queries where appropriate
• Provide general support for departmental research and non research finance and procurement activities, escalating complex queries where appropriate
• To take responsibility for planning and organising events/ functions and projects, including planning and organising visits by external/international delegates
• Support local dissemination of Departmental, School and University information and communications.
• To prepare and support meetings, boards, and committees, including the coordination and distribution of papers, organising events and taking notes or minutes, as required
• To maintain shared resources, including stationery and other supplies
• To use and support the departmental and university’s electronic record systems, ensuring data are maintained accurately and consistently across all data sources, responding to information requests from staff and central functions, being mindful of data protection
• To prepare communications, draft presentations, briefing documents and background materials as required
• To undertake research and data analysis when required to inform decisions and work priorities
• To act as the primary point of contact for support services, arranging maintenance of shared and allocated office equipment and other resources including printers
• To build and maintain effective relationships with academic and professional services staff across the college, including by participating in college networks
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
Skills, knowledge, and experience
Essential criteria
1. Educated to degree level or relevant experience
2. Experience of a wide range of administration processes
3. Excellent verbal and written communication skills with experience of building an effective network across a complex organisation
4. Experience of diary management
5. Experience of Committee servicing and/or events organisation
6. Accuracy and attention to detail with ability to maintain confidentiality
7. Ability to work under pressure in a busy environment, multitask and deal with competing demands.
8. Excellent data management and document control skills
Desirable criteria
9. Experience of working in a higher education institute or research environment
10. Experience of supporting research grants and/or HR processes
11. Highly numerate with experience of budget management
Further information
About the Faculty: https://www.kcl.ac.uk/lsm/index.aspx
About the School Basic and Medical Biosciences: https://www.kcl.ac.uk/lsm/schools#bmb
Company
King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.
King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.
King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.
King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.
King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.
- Mini-site
- KINGS COLLEGE LONDON
- Telephone
- +(44)02078365454
- Location
-
STRAND
LONDON
WC2R 2LS
United Kingdom
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