Program Administrator (Regional Training Hub)

Alice Springs, Australia
$82,923 - $88,414 pa (FTE)
28 Sep 2022
End of advertisement period
12 Oct 2022
Contract Type
Fixed Term
Part Time

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:
Fixed Term (Fixed Term)

Position Summary
Fixed-Term until Dec 2024 | Part-Time at 0.8 FTE

Compensation Grade:
Higher Education Officer Level 6

Salary Range:
$82,923 - $88,414 pa (FTE)

Reporting to:
Program Manager, Regional Training Hub
College of Medicine and Public Health

The Program Administrator position is incorporated within the Flinders Rural and Remote Health NT Regional Training Hub (FRRHNT RTH) team and is based in Alice Springs. This position allows a reasonable degree of autonomy with broad direction from the supervisor working closely with the Program Manager and Central Australian Medical Director. The position will be primarily responsible for co-ordinating the administrative operations and delivery of the Regional Training Hub programs and associated activities, including the day-to-day management of business, projects and partnerships. Other aspects of the role include working closely with other professional officers co-located at the Centre for Remote Health to provide administration support to educational programs, event management, and the Northern Territory Medical Program.

Supervisory responsibilities will not be required for this position.

Key Position Responsibilities

  • Effectively coordinating the delivery of the FRRHNT RTH programs and projects, coordinating across the NT with the Program Manager and collaboration with stakeholders and regional training hubs across Australia.
  • Provide executive support and advice to the FRRHNT RTH Central Australian Medical Director through the Program Manager. Including but not limited to coordinating, attending and minuting face to face and virtual meetings, contributing to FRRHNT RTH strategic planning, assisting in preparing business proposals, working papers and developing frameworks.
  • Provide support to the Program Manager to assist with the marketing strategies, promoting specialist training programs, including administration of social media platforms and website content.
  • Provide coordination and administration with reference to systems and processes with the interpretation, promulgation and implementation of university policies.
  • Representing the FRRHNT RTH on internal and external committees and working parties as required or in the absence of the Program Manager.
  • Integration and support for the NT Medical Program and associated projects. Including engaging with medical students and trainees interested in rural careers.
  • Any other responsibilities in line with the level of the position as assigned by the Supervisor and/or the University.
  • Travel, both regionally within NT and interstate, may be required.. Some out of hours work (including weekends), may be required.

Key Position Capabilities

  • Completion of a relevant degree with subsequent relevant experience; or an equivalent combination of experience and/or education and/or training.
  • Demonstrated well-developed experience in project administration, planning and program implementation, monitoring, evaluation, and quality assurance.
  • Demonstrated well-developed analytical and writing skills, with the ability to interpret and apply policy and procedure, generate executive reports and have expertise in marketing and communications.
  • Well-developed oral interpersonal communication skills with the ability to liaise and collaborate with a wide variety of internal and external stakeholders.
  • Demonstrated high level organizational skills including the ability to multitask, establish priorities and meet deadlines with the ability to work independently and as part of a team.
  • Demonstrated understanding and cultural sensitivity concerning Aboriginal and Torres Strait Islander Australians including the impact of the social determinants of health within an NT context.
  • Demonstrated relevant knowledge and executive level experience within a rural or remote University or medical environment. (desirable)
  • Demonstrated knowledge, experience, or an understanding of medical workforce maldistribution and specialist and generalist medical training programs and pathways. (desirable)
  • Proven postgraduate qualifications relevant to the role. (desirable)

Prescribed Conditions for Employment

  • Northern Territory Government legislation (the Care and Protection of Children Act 2007) now requires all individuals in child related employment or whose duties involve, or are likely to involve, contact with a child, to hold a valid ‘Working with Children Clearance’ (Ochre Card). This position involves child related work and is assessed as requiring a Working with Children Clearance/Ochre Card.  
  • Flinders University has introduced a COVID-19 Vaccination Policy that requires all new staff members to be up to date with their COVID-19 vaccinations, subject to medical exemptions.

How to Apply

In addition to uploading your CV, please submit a Cover Letter/Statement elaborating on your previous experiences in a similar role.

For more information regarding the position, or to have a confidential discussion, please contact: Eliza Gill

Information for Applicants:

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59 pm:

12 Oct 2022