Research Coordinator

London (Greater) (GB)
£34,502 - £39,333 per annum, including London Weighting Allowance
12 Sep 2022
End of advertisement period
16 Oct 2022
Contract Type
Full Time

Job description

The Research Coordinator will provide effective administrative support to the department’s academic and research staff, focussing predominantly on research grants and finances. This is a key post, and you will be responsible for providing information, advice, and assistance to principal investigators and researchers, assisting with the co-ordination of the financial, HR and administrative aspects related to research grants and contracts, from the initial costing stage through to grant closure.   


You will also assist the Business Manager and work as part of a small administrative team providing support to the department, Head of Department, School, and college working groups. 


The Department of Basic and Clinical Neuroscience is located in the Maurice Wohl Clinical Neuroscience Institute which is one of Europe’s largest centres for interdisciplinary neuroscience excellence. Located at the heart of King’s College London’s Denmark Hill Campus, it is home to a unique core of neuroscientists carrying out cutting edge research.  The department is driving research that will translate molecular discoveries made in the laboratory into therapies for patients affected by disorders such as Alzheimer’s disease, Parkinson’s disease, motor neurone disease, depression, schizophrenia, epilepsy and is an internationally recognised centre for brain research. 


This post will be offered on an indefinite contract  

This is a full-time post - 100% full time equivalent

  Key responsibilities

Administration of the Department’s research grant finances (including Research Support Accounts) and subcontracts  

Departmental contact for research costings; provide detailed, technical and specialist grants management information to investigators, pre and post award in conjunction with colleagues from the IoPPN RMID pre and post award teams.  

Interpret funders costing policies and provide guidance to investigators in the costing of grant applications to ensure maximum cost recovery. 

Supporting recruitment of staff to research grants and co-ordination of recruitment process for PhD studentships and fellowships  

Processing of staff extensions, contract renewals, contract variations and leavers 

Liaising with funders on grant alterations, extensions, and renewals; maintaining knowledge of Funders’ terms and conditions. 

Process the setting up of awarded grants, supplements and extensions including set up of sub-contracts.

Liaise with investigators to monitor and discuss their grants portfolio, providing advice and contribute to decision-making to resolve problems, ensuring that the requirements of funding bodies are met. 

Monitor salary budgets, re-modelling staff salary projections, when revised plans require it. 

Analyse and present accurate breakdown of costings for multi-site grants 

Assisting the Business Manager in reviewing business processes relating to all aspects of research grants management and implementation of improvements 

In consultation with the Business Manager address non-standard casework to conclusion e.g. over and under spends, staff recruitment needs, extension requests, report requests from funder etc  

Work with the Business Manager and KCL/IoPPN Professional Service leads to improve the management of research grants in the Department e.g. improving records management, communication tools, costing models etc 

Providing local advice and guidance in use of both internal e.g. Worktribe, Business World, and external systems e.g. EAA and Je-S, systems. 

Ensure local implementation of College/Institute/Departmental policies 


This Job description reflects the core activities of the post. Day to Day activities and responsibilities will be determined by the School priorities and needs and will inform specific objectives and tasks to be undertaken. These School priorities and needs will be informed by the current IoPPN re-shaping. As a result, there may be changes in the emphasis of duties and it is expected that the post holder recognises this, adopting a flexible approach to work and willingness to participate in training.


Skills, knowledge, and experience  

Essential criteria  

1.      Degree or equivalent experience in a related field

2.      High degree of numeracy

3.      Experience of managing research budgets and understanding of pre & post award administration processes, KCL and funder policies 

4.      Significant budget monitoring and finance skills/ running grant reports, analysing data and advising PIs on budgets/costings for new projects

5.      Knowledge and experience of the research funding environment and of major funders guidelines, Ts&Cs

6.      Strong organizational skills, attention to detail and adherence to deadlines

7.      Strong verbal and written communication, interpersonal and influencing skills

8.      Ability to work autonomously and within a core professional services team

9.      Significant project management skills and the ability to co-ordinate multiple projects and workstreams

10.    Capability to improve business workflow and facilitate change

11.    Broad experience of research administration/ HR administration and general finance administration

12.   To actively maintain professional knowledge by attending training workshops and networking with colleagues by participating in professional networking groups and forums


Desirable criteria

1.      An interest in and understanding of scientific research 

2.      Willing to travel off site when required 

3.      Customer focused and a problem solver with an interest in improving business services  

4.      Interested in building effective working relationships across the School/Faculty



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