Events Coordinator

Sydney, Australia
$100,032 + 17% superannuation
10 Aug 2022
End of advertisement period
16 Aug 2022
Contract Type
Full Time
  • Full time continuing position
  • Bring your event experience and innovative ideas to support the development and implementation of a diverse range of events for the Faculty of Medicine and Health's leadership team
  • Base Salary $100,032 + 17% superannuation

About the opportunity

The Faculty of Medicine and Health has been designed to enable innovation, excellence and strategic vision in teaching, research and clinical practice not only in medicine and health, but in all of the areas in which we operate. We are focussed on leading new possibilities in the way we deliver wellness and healthcare and in making a distinctive impact on healthcare, both locally and globally. It's how we're making a difference - how we're shaping healthcare. Hear from our staff what they love about working in the Faculty of Medicine and Health:

The Events Coordinator is responsible for developing, planning and managing a diverse range of events for the Faculty of Medicine and Health leadership team. This role works under the broad director of the Engagement Manager to ensure events are strategically aligned to the achievement of the Faculty of Medicine and Health's strategic intent.

Your key responsibilities will be to:

  • design and coordinate events across all health precincts within the Faculty of Medicine and Health (West, North and Camperdown)
  • with the support of an Events Officer, ensure the successful planning of an annual program of events
  • drive and monitor progress on multiple upcoming events
  • work with the internal communications and engagement team and liaise with the Universities staff, affiliates and students
  • managing face to face, online and hybrid events such as Welcome Week, Faculty All Staff Meetings, professional development events, student engagement activities, webinars, ceremonies and career fairs
  • responsible for all aspects of events such as budget, sourcing venues, AV installation and setup, speakers, volunteers, staff and suppliers including facilities and venue services
  • create and implement event project scope, timelines, workflows, status reports and updates
  • develop and maintain relationships with multiple event stakeholders internally and externally
  • manage the event financials including supplier contracts, purchases orders, prepare invoices, taking payments, event budgets and coordination of financial reports
  • implement, manage and maintain online event management software (Eventbrite, Zoom, Slido)

About you

  • has demonstrated events management experience, ideally in a University/Tertiary/multi-faceted environment
  • highly organised and process driven
  • experience managing large scale events and hybrid events to a high professional standard
  • extensive experience in events management for multiple work streams within a multi-faceted environment, able to work according to strict deadlines and manage various demands
  • robust computer skills, including Office 365, Zoom, SharePoint, EmmaHQ and event management software. Financial, budget and project management software knowledge is highly desirable
  • demonstrated experience in AV setup and installation for large scale events
  • experience managing a diverse group of key internal and external stakeholders on large or complex projects and high-quality customer service skills
  • excellent interpersonal, verbal and written communication skills and can drive innovative ideas to improve efficiencies across the events functionality.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Mouhamed El Chami Recruitment Operations, or by email to mouhamed.elchami@sy

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Tuesday 16 August 2022 11:59 PM

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