Description

Job Purpose

Senior Administrative Officer is responsible to assist the Dean's Office to develop and maintain strong working arrangements with other departments of the University, and external bodies, to expedite work and ensure smooth operations.

Key Roles & Responsibilities

Operational Responsibilities

• Provide assistance and support to the Dean in all the day-t-day administrative and operational duties
• Provide administrative support for the College of Medicine & Health Sciences such as handling logistics as well as answering telephones, welcoming and directing visitors, and resolving and/or referring a range of administrative problems and inquiries
• Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for the department, which may include booking room facility, coordinating and lodging other arrangements
• Participate in and assists with the recruitment of staff with new hire selection process
• Coordinate with human resources department to have positions posted;
• Coordinate with the Human Resource department with regards to the on-boarding process of the new faculty members
• Archive and maintain the confidentiality of departmental files, databases, records, and/or other documents; retrieve files and when required and according to Khalifa University policies and procedures
• Provide assistance in the understanding and interpretation of the University's policies and procedures, when needed, to ensure that faculty members are in compliance with policy standards
• Provide a variety of administrative support functions.
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Perform any other tasks assigned by the Line Manager

Qualifications

Qualifications & Experience

Required Qualifications

Bachelor’s degree in Business Administration or equivalent.

Required Experience

• Expats: A minimum 7-9 years of relevant experience.
• UAE Nationals: A minimum of 3 years of relevant experience

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (recruitmentteam@ku.ac.ae).

Primary Location: KUK – Khalifa University
Job: Senior Specialist
Schedule: Regular
Shift: Standard
Job Type: Full-time