Project Coordinator

King’s Culture – the university’s specialist culture team – brokers, develops and supports a portfolio of distinctive partnerships that support King’s education, research and service strategies, while serving the needs of artists, communities, cultural organisations and cultural policy makers, in London and beyond.

The Project Coordinator supports the development, delivery and communications of a wide range of exhibitions, events, projects & programmes. They will have experience of digital communications including copywriting, administration, digital skills, project management, and supporting the production of exhibitions and events. They work closely with other members of King’s Culture and with colleagues across the wider university and cultural sector.

At King's, our definition of diversity encompasses and goes beyond the characteristics protected by the Equality Act 2010 to include everything that makes us unique, from our backgrounds and experiences to our personalities and ways of thinking. King’s Culture welcomes applicants from communities underrepresented in the higher education and/or cultural sector and expects all applicants to demonstrate clear commitment to diversity and inclusion.

This post will be offered on a fixed-term contract until 30 June 2023.

This is a full-time post.

Key responsibilities

• Administrative, communications, production, digital and event management support for a wide range of exhibitions, events, projects & programmes.

• Support communications activity, including:

• Managing social media channels, including content creation

• Writing copy for news stories, webpages and other printed and online publications

• Updating webpages

• Assist with the content creation of the monthly newsletters

• Contribute to marketing of student engagement activities

• Plan and deliver events such as project-related meetings, workshops, consultations etc.

• Coordinate support staff e.g. student mediators, ambassadors, AV support.

• Communication with university colleagues and artists/creative partners.

• Attend project and Culture team meetings to report on the progress of projects to inform overall planning and delivery.

• Assist with gathering information required for contracts.

• Assist the Finance and Administration Officer to manage timely and accurate finance administration

• Work collaboratively and co-operatively with colleagues and partners

• Use the university’s CRM system to support information storage and flow across all projects, events and related communications

• Shared responsibility with fellow Project Coordinators to ensure store rooms are well maintained following completion of events & projects.

• Develop strong working relationships with key professional services departments, including Estates & Facilities, King’s Venues, Student Success, External Relations

• Work within university and directorate-specific systems and processes

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post. 

Skills, knowledge, and experience

Essential criteria

• Excellent administrative, organisational and office skills, including Office 365
• Excellent interpersonal & collaborative skills
• Exhibition & Event management experience
• Experience of writing copy for digital and/or print
• Experience of using social media in a work context
• Digital skills including experience in working with website/newsletter/contact databases, CMS and CRM systems
• Experience of podcasting and video production
• Experience of desk research
• Experience of projects involving students or academics
• Experience of working in higher education and/or the cultural sector
• Desirable criteria
• Experience/interest in creative digital skills
• Experience of working with artists and cultural practitioners