Executive Officer

Hawthorn, Australia
HEW 7 – Attractive salary and benefits
06 Jul 2022
End of advertisement period
27 Jul 2022
Contract Type
Full Time
  • Integral role within office of the Vice-Chancellor
  • Full time, ongoing position at our Hawthorn campus
  • HEW 7 – Attractive salary and benefits

About the Role

We are seeking a suitably qualified Executive Officer to join us is the office of the Vice-Chancellor. In this integral front of house position, you will provide support to the Chief of Staff, Vice-Chancellor and the office of the Vice-Chancellor and undertake data analysis, research and writing a range of reports and communications. You will also play a role in providing reliable, confidential and coordinated administrative support to the Chief of Staff that supports the services that underpin the Vice-Chancellor’s office and its relevant stakeholders, both internally and externally.

Success in the role requires a self-starter who understands how to positively influence internal and external stakeholders and outcomes, the ability to manage multiple projects within tight timeframes, excellent interpersonal skills including the ability to negotiate, motivate, influence and build relationships. Innovative thinking and a capacity to develop solutions from the clients’ perspectives is are highly valued.

As a natural collaborator, you will work closely with other staff within the Office of the Vice Chancellor and the broader University community. This is a challenging role for a talented professional who wants to work for a youthful, challenger university in a critical role and office.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

  • Extensive experience in a high-level administrative role, which required planning and management functions to support senior management
  • Well-developed analytical, conceptual and problem-solving skills, including the ability to interpret policies and procedures within a complex and sensitive environment.
  • Demonstrated experience in successfully dealing with staff at all levels within an organisation, across a diverse range of areas
  • Proven high level interpersonal, written and verbal communication, and relationship management skills


A degree with subsequent relevant experience; or extensive experience and management expertise in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training

About Swinburne University of Technology

Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

  • Every Swinburne learner gets a work experience
  • Every Swinburne graduate gets a job
  • Every Swinburne partner gets a tech solution
  • Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply

Please submit your CV and cover letter addressing why you believe you are suitable for this position.

For further information about this role and to review the position description; please click 'apply' or click onto it at the bottom of the advert.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on staffrecruitment@swin.edu.au

Applications Close: 5 pm, Wednesday 27th July 2022

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Diversity and Inclusion

Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity and inclusion through key initiatives. For further information on all our initiatives visit our equity and diversity website

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact Maree Norden, Diversity & Inclusion Manager at inclusion@swin.edu.au

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

For any support please contact our Aboriginal Employment Coordinator at DeadlyCareers@swin.edu.au or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

Vaccination Requirements

Orders from Victoria’s Minister for Health require all Swinburne workers to be fully vaccinated against COVID-19, unless they are an Excepted Person as defined by the Pandemic COVID-19 Mandatory Vaccination (Specified Workers) 2021 Order (No. 1). All applicants must therefore be able to comply with this requirement.

We are a 2022 Circle Back Initiative Employer – we commit to respond to every applicant.

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