About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:

Fixed Term (Fixed Term)

Position Summary

Availability:
Fixed-term until December 2024 | Full-Time

Compensation Grade:
Higher Education Officer Level 4

Salary Range:
$66,844 to 72,093 p.a.

Reporting To:
Operations Manager - NT

Under routine to general direction and reporting to the NT Operations Manager, the Operations Support Officer will undertake a range of tasks pertaining to general portfolio administrative duties that support the activities of Rural and Remote Health across a variety of programs offered by Flinders University including; short course training programs, health student placements and accommodation, and the Northern Territory Medical Program.

Key Position Responsibilities

The Operations Support Officer will be accountable for:

• Providing operational and administrative assistance in the delivery of a range of services supporting Northern Territory Medical Program, clinical student placements, facilities, and onsite course delivery.
• Being a first point of contact for internal and external customers (including contractors, staff and students) and manage room booking requests by providing quality customer service in a positive and professional manner.
• Assist with bicycle and vehicle distribution for students and visiting staff.
• Assisting, coordinating and/or preparing purchase orders for goods and services, goods receipting, accounts payable and supplier invoicing.
• Oversee purchasing of office supplies, catering necessities, and other building consumables.
• General facilities support including, room setup for onsite courses, manage key register, and maintaining commons areas.
• Support in other areas to help cover during staff absences or times of heightened activity.
• Continuously improving processes and procedures and maintaining associated documentation.
• Any other responsibilities in line with the level of the position as assigned by the Supervisor and/or the University.

Key Position Capabilities

• Completion of Diploma level qualification with relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Experience delivering high quality, customer focused, administration and support services within educational, clinical, governmental, or private industry environments.
• Knowledge of administrative systems and Microsoft Office tools.
• Ability to work individually and/or as part of a team, operate within the framework of established procedures and work routines and exercise judgment in the sequencing of tasks, to deliver set objectives.
• Continuously improve processes and procedures and maintain associated documentation.
• An ability to understand and apply a range of relevant policies and procedures within a large and complex organisation.
• Northern Territory Driver’s Licence is required.

For more information regarding the position, or to have a confidential discussion, please contact Mr Jason McCormick or Mr Kelly McCarthy.

Northern Territory Government legislation (the Care and Protection of Children Act 2007) now requires all individuals in child related employment or whose duties involve, or are likely to involve, contact with a child, to hold a valid ‘Working with Children Clearance’ (Ochre Card). This position involves child related work and is assessed as requiring a Working with Children Clearance/Ochre Card.

A National Police Certificate which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position.

Flinders University has introduced a COVID-19 Vaccination Policy that requires all new staff members to be up to date with their COVID-19 vaccinations, subject to medical exemptions and limited exemptions.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59 pm:

24 Jul 2022