Senior Administrative Officer

Location
Melbourne, Australia
Salary
HEW 6 $82,494 - $89,087 + 17% Superannuation
Posted
29 Jun 2022
End of advertisement period
14 Jul 2022
Ref
521854
Contract Type
Fixed Term
  • Based at our Melbourne, Burwood Campus
  • Full-time or Part-time and fixed term (12 months)  
  • HEW 6 $82,494 - $89,087 + 17% Superannuation

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Cloud Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

The Senior Administrative Officer will work as a member of Deakin Health Economics in the School of Health and Social Development, acting as the primary point of contact and provide continued liaison with key University research stakeholders.

The successful candidate will provide a high level of administrative advice, professional support and undertake related duties as required to ensure best quality support and the effective functioning of the Deakin Health Economics team.

The role will provide secretariat support to the Deakin Health Economics Leadership Team including preparation and distribution of agendas and attachments, attendance at meetings, minutes, and implementation of agreed resolutions.

Your key responsibilities will include:

  • Oversee a range of administrative matters that include but are not limited to room booking, event coordination, processing conference funding applications, ordering goods and services and other ancillary services in line with University and local area protocols.
  • Coordinate various consultation processes and provide high-level administrative support to Deakin Health Economics Stream Leaders in the implementation of various strategic initiatives and research projects.
  • Assist in the coordination of communication activities for Deakin Health Economics as they relate to internal and external information requirements.
  • Actively seek feedback from colleagues and stakeholders on things that are working well and areas for improvement.
  • Challenge existing processes by formulating creative and inclusive alternative solutions and benefits
  • Plan and prioritise work and critical activities appropriately and recognise barriers to achieving outcomes, find effective ways to deal with them and evaluate progress
  • Develop and implement practical, accessible solutions based on stakeholder needs.
  • Strive for excellence and consult regularly with clients to clarify who requires the information, the purpose for which it is required, criteria for success and where and when advice and recommendation is required.

To be successful, you’ll have:

  • A Degree with subsequent relevant experience, preferably within a tertiary institution; or
  • Extensive relevant experience and specialist knowledge or broad knowledge in technical or administrative fields.
  • Demonstrated communication and interpersonal skills with the ability to produce clear and accurate communications that are appropriate for their intended audience.
  • Demonstrated ability to organise and plan, and to meet rigid and conflicting demands and deadlines, along with the ability to adapt to changed priorities.
  • Demonstrated analytical, investigative and problem solving skills.
  • High-level computer skills in multiple software applications, including the Microsoft Office Suite, databases, Internet browsers and electronic mail exchange.

Applications for this position close on the 14th of July, 2022

SPECIAL REQUIREMENTS

  • Working with Children Check (refer to Recruitment Procedure)

Offers of employment from Deakin University are conditional upon the applicant being fully vaccinated against COVID-19 or medically exempt and providing satisfactory evidence of the same. You can view a copy of the University’s COVID-19 Vaccination Procedure.

Please submit your updated resume and a short cover letter outlining your skills and experience for this role.

For a confidential discussion regarding this position, please contact Suzanne Robinson, Chair and Head, Deakin Health Economics at suzanne.robinson@deakin.edu.au

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

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