FACULTY OF NATURAL AND AGRICULTURAL SCIENCES
STUDENT ADMINISTRATION
SENIOR ADMINISTRATIVE OFFICER
PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development

RESPONSIBILITIES:

It is expected of the Senior Administrative Officer to deliver a complete administrative function to the Student Administration Office including general office administration and secretarial duties.

These functions will include the following:

Applications and admissions

• Advising, consulting and attending to enquiries regarding applications and admissions;
• Processing of applications: undergraduate (UG) and postgraduate (PG) Local and International;
• Liaising and preparing documentation for submission to external stakeholders such as USAF, SAQA and NRF;

Customer Service

• Assisting students with online registration as walk-ins, emails and telephone queries;
• Advising on and directing students to the University General Academic Regulations and Student Rules, Faculty Rules as well as other University policies;
• Providing statistics and reports on request from relevant stakeholders;

Student Records

• Maintaining and updating students’ milestones such as registration, examination and graduation;
• Verifying of students’ records, curriculum and academic level;

Faculty Information Projects

• Annual or bi-annual updating and proofreading of the Yearbook, Faculty brochure and Web information;
• Testing and updating of fixed curriculum and prerequisites from Faculty Board and Senate approved regulation changes;

Faculty and University Committees

• Assisting with the coordination of all the Faculty Committees as well as the Faculty Board;
• Assisting with Faculty and University events;
• Coordinating and assisting in all Faculty events such as #ChooseUP day, registrations, orientation and graduations

MINIMUM REQUIREMENTS

• National Senior Certificate (Grade 12) with at least eight (8) years’ experience OR National Diploma with at least four (4) years’ experience OR a BSc degree with at least three (3) years’ experience;
• Experience mentioned above should include the following tertiary student administration functions:
• Applications
• Admissions
• Registrations
• Examinations
• Graduations
• Demonstrated expertise in the interpretation and application of the University’s General and Academic Regulations, and the relevant faculty rules;
• Experience in general office administration and secretarial duties.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Excellent professional communication and language skills, both written and verbal;
• Strong display of customer service acumen;
• Ability to liaise and communicate effectively on all levels within the organization;
• The ability to work under pressure without compromising detail and accuracy;
• Ability to prioritise work independently and handle simultaneous assignments with success and accuracy;
• Data analysis skills and the ability to compile reports;
• The ability to handle confidential information;
• Thorough working knowledge of applicable computer programmes (MS Word, Excel, PowerPoint, e-mail and the Internet).

ADDED ADVANTAGES AND PREFERENCES:

• Advanced proficiency in MS Office: Word, Excel, and PowerPoint;
• Advance skills in PeopleSoft or equivalent system;
• Experience in managing the logistical arrangements for events.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 1 July 2022

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms A Hlatshwayo, Email: art.hlatshwayo@up.ac.za for application-related enquiries, and Ms M Mkhatshwa, Email: mihloti.mkhatshwa@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 30 September 2022, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.