Job Description

Support the Manager, Procurement in carrying out the following procurement activities: 

• Carry out sourcing through Request for Quotations (RFQ) and Tenders ensuring strict compliance to SUSS’s procurement policy, procedures and processes;
• Partner with SUSS’s departments to advise on all procurement related matters;
• Draft or review requirement specifications, evaluation criteria, recommendation report and to seek approval for the purchases facilitated by Procurement;
• Draft or review Letter of Acceptance / Contract through liaising with Legal Counsel, Finance and requesting departments;
• Support the overall maintenance of procurement policies, procedures and user guides;
• Identifies opportunities to streamline processes, aggregate demand to achieve savings for the University or enforce compliance through spend data analytics;
• Manages period contracts of Tender and Quotation value, reviews contract relationships, manages suppliers’ performance and communicates contract information timely to all staff in SUSS;
• Ensures proper filing and documentation to support both internal and external audits.

e-Procurement System Implementation

• Supports Manager by partnering with SUSS user departments, IT, Finance and other stakeholders in implementation of new e-procurement system for the University from requirements gatherings, evaluation, system design, user acceptance testing (UAT) and subsequent post-live support and maintenance.

General (10%)

• Performs any ad hoc duties as assigned.

Job Requirements

• Minimally a diploma in relevant discipline with a minimum 3 years of relevant working experiences or a degree in relevant discipline, with a minimum 1 year of relevant working experiences. 
• Relevant experience within the Procurement function in Institutes of Higher Learning (IHL), public sector or large organization will be preferred. 
• Sound knowledge in procurement principles and processes.
• Strong knowledge of e-procurement systems (eg. SAP Ariba, Gebiz etc) and SAP S/4 Material Management will be preferred.
• Strong analytical, interpersonal, communication and stakeholder management skills
• Able to collaborate and influence users on procurement compliance matters
• Resourceful team player who is able to work independently and display initiative
• Results oriented with strong attention to details