Senior Health and Safety Manager
Estates and Facilities
Grade 8: - £42,149 - £50,296 per annum
Open-Ended/Permanent - Full Time
Contracted Hours per Week: 35
Closing Date: 23-Jun-2022, 6:59:00 AM
Department: Estates and Facilities Directorate, Accommodation and Commercial Services
Responsible to: Head of Health and Safety Service
Grade: Grade 8
Contract type: Permanent
Working arrangements:Full-time, Nominal 35 hours
Hybrid Working Arrangements
At Durham, we recognise that our staff and students are our greatest asset, and we want to support the health and wellbeing of all. Hybrid working supports this ethos and provides many benefits to our colleagues, including empowering people, where their role allows, to work in a manner which is more suitable for them, whilst encouraging our commitment to environmental sustainability.
Depending on the needs of the business and the job role, Durham University is piloting hybrid working for all Professional Services colleagues in the academic year 2021/2022, which may include the opportunity to work both on and off campus and to flex working hours. If appointed to the post, your line-manager will discuss the specific arrangements with you. Any hybrid arrangements are non-contractual and may change within the pilot and when the pilot ends.
Reward and Benefits
To support the delivery of the University's People Strategy to attract, retain and reward the very best, we offer a fantastic range of rewards and benefits to our staff, including:
- 30 days annual leave, plus 4 customary days and 8 bank holidays (pro-rata for part-time) and the option to purchase additional leave
- Automatic enrolment into a pension scheme
- Corporate and local discounts
- Wellbeing resources and discounted health benefits
- Health discounts on sports and activities at Maiden Castle Health and Activity Centre
- Reward and Recognition Schemes
- Personal and career development
- And SO much more, with further information available here.
The Department and role purpose
The Estates and Facilities Directorate provides a number of essential services to Durham University and is responsible for managing, maintaining and developing the infrastructure and building fabric of the various campuses, including:
- maintaining and regularly reviewing a maintenance programme which takes account of short, medium and long term needs of all buildings and University grounds;
- implementing the works identified and funded within the various maintenance programmes and operating a system for dealing with day-to-day requirements, including the provision of an out-of-hours emergency service;
- providing a professional, technical service to the University for the design, construction and procurement of new buildings and adaptation works to existing buildings;
- identifying and recording the use of space and advising on ways of increasing space utilisation;
- property and asset management;
- acquisition and disposal of built environment related assets;
- procuring and managing utilities and services;
- providing postal, delivery and security arrangements and advice to the University; and
- delivering a wide-range of customer-facing services, including: contract management; estates and facilities relationships management; housekeeping and cleaning, business resilience, event management; reception helpdesk; university retail; business support; health and safety; and management information.
The Senior Health and Safety Manager will provide professional, frontline health and safety services across all areas of the Estates and Facilities Directorate.
- Provide expert, professional health and safety expertise, advice, guidance and support, and problem-solving skills.
- Act as a recognised practitioner within health and safety, shaping activities, processes and systems.
- Responsible for operational activity across different areas.
- Oversight of short-term or temporary project teams/strands, taking responsibility for decision making as appropriate.
- Engage with key stakeholders and internal and external contractors to influence opinion, delivery and reputation of services.
- • Act as specialist point of contact dealing with complexity of data and information sources, interpretation and analysis.
- • Significant input into the scoping and resource planning across a range of activities at operational and possibly strategic level.
- • Carry out project scoping, initiation, planning and implementation for large-scale/University-wide initiatives.
- • Responsible for shaping the development and learning of members of the Estates and Facilities Directorate, through the design and delivery of health and safety training sessions.
- • Lead on the design, implementation and monitoring of policy and quality standards, procedures and systems ensuring effective working and continuous improvement.
- • Promote and develop a deep understanding of organisational policy and external developments.
- • Promote the improvement and efficiency of health and safety services by implementing and managing reviews and improvement procedures.
- • Ensure all activities, processes and transactions are accounted for accurately and promptly to meet regulatory and professional service and policy standards.
- • Implement processes to manage the integrity and security of all commercially and professionally sensitive and personal data.
- • Lead internal business meetings, working groups and sub-committees at operational service level to influence governance, organisational policy and standards for the service.
- • Actively promote and foster Health and Safety (H&S) culture or ownership and shared responsibility, and ensure effective risk and safety management is central focus for the area,
• Manage quality and regulatory audit process for health and safety services over-arching systems and procedures.
• Work with team members, stakeholders and Trade Union representatives to build and maintain excellent working relationships.
• Contribute to operational leadership teams and decision making to shape the nature and level of support services.
• In partnership with the Health & Safety Compliance Manager, lead on the development and management of policies and guidance relating to specialist estates related health, safety and compliance management; ensure construction and facilities management related health and safety policies and procedures, including CDM, are in place, standards established, and regularly reviewed; develop and issue Estates specific Health and Safety procedures.
• Ensure the University complies with and discharges all Construction Design and Management (CDM) duties and responsibilities, related legislation including issues relating to the Construction (Design and Management) Regulations 2015.
• Ensure all staff involved in delivering construction and facilities management related work and all construction contractors are aware of their roles and responsibilities and that the University’s responsibilities as Client under the CDM Regulations are effectively discharged.
• Support Managers of Projects with the selection and appointment of designers and contractors to ensure they have the necessary capabilities for the work they are required to do and that they effectively discharge their duties under the CDM Regulations.
• Support operational implementation of construction and facilities management related safe management systems, by providing advice and guidance on relevant legislation and best practices through local management arrangements, safe systems to work, selection of effective control measures and local rules.
• Enable staff engaged with construction work to manage their own health and safety risks.
• Contribute to the development and regular review of Risk Assessments and Safe Systems of Work including the Control of Contractors procedure.
• Lead and deliver professional development and support initiatives that would apply across the University.
• Lead on safety campaigns and proactively communicate with staff and students on all aspects of construction and facilities management related workplace health, safety and welfare, including the requirement to attend relevant H&S courses (including local training).
• To investigate, or where appropriate to assist others to investigate, the circumstances and causes of accidents/incidents and take necessary steps to prevent recurrence.
• Take immediate action to prevent any activity that could cause a breach of H&S standards/regulations, with the authority to stop work if required.
• Ensure information systems and procedures relating to construction related H&S are maintained to produce progress reports and statistics for higher level managers and committees.
• Represent the Estates and Facilities Directorate at a wide range of meetings and committees.
• Develop external relations and networks, identify and develop opportunities for communities of practice, employers, alumni and donors via extra-curricular activities and increased levels of participation.
• Provide or coordinate occupational hygiene monitoring, as required.
• Resolve health and safety matters, with minimal direct oversight.
• Monitor and plan for changes in H&S legislation that will affect Estates and associated operations.
• Any other reasonable duties.
Specific role requirements
• May be required to work evenings and weekends, to support business needs.
• There may be a requirement for the post-holder to participate in local on-call arrangements, as relevant to this role.
• Attend all training and CPD, as required.
Recruiting to this post
In order to be considered for interview, candidates must evidence each of the essential criteria required for the role in the person specification below.
In some cases, the recruiting panel may also consider the desirable criteria, so we recommend you evidence all criteria in your application.
Please note that some criteria will only be considered at interview stage.
How to apply
We prefer to receive applications online.
Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement https://www.dur.ac.uk/ig/dp/privacy/pnjobapplicants/ which provides information on the collation, storing and use of data.
What you are required to submit
1. A CV.
2. A covering letter which details your experience, strengths and potential in all of the requirements set out in the Person Specification.
Please ensure that you submit all documentation listed above or your application will not be considered.
For further information please contact Jane Robson, firstname.lastname@example.org
At Durham University, our aim is to create an open and inclusive environment where everyone can global community in which we work. We welcome and encourage applications from reach their full potential and believe our staff should reflect the diversity of the members of groups who are under-represented in our work force, including people with disabilities, women and black, Asian and minority ethnic communities.
We will notify you on the status of your application at various points throughout the selection process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails.
Person specification - skills, knowledge, qualifications and experience required
1. Excellent oral and written communication skills and the ability to develop effective working relationships, both internally and externally.
2. Proven IT skills, including use of Microsoft Office.
3. Educated to degree level, or equivalent, in a relevant discipline, or relevant equivalent experience working in a similar environment.
4. NEBOSH Diploma in Occupational Health and Safety, or equivalent.
5. Chartered Safety and Health Practitioner, such as CMIOSH or CFIOSH, or equivalent or in some circumstances, working towards an equivalent, may be accepted.
6. Professional practitioner with specialist up-to-date health and safety law knowledge and expertise used to influence events and activities within the organisation.
7. Continuing professional development required to maintain professional recognition.
8. Extensive post-qualification health and safety practice experience.
9. Knowledge and experience of ensuring compliance with regulatory and organisational policy and guidelines.
10. Experience of providing specialist health and safety advice and guidance to a range of customers and colleagues, including more senior colleagues.
11. Ability to contribute to planning at operational and strategic levels.
12. Experience of being able to network effectively and develop strong and productive working relationships, to influence perceptions of the University.
13. Experience of undertaking and the ability to understand and assess scientific and technical content of research risk assessments.
14. Ability to apply the principles of good practice in health and safety risk management to unusual and non-standard problems, proposing practical and proportionate solutions.
15. Practical experience of developing and implementing health and safety management systems.
16. Experience of auditing health and safety management systems against a recognised standard.
17. Demonstrable evidence of developing and supporting the implementation of systems to ensure compliance with relevant health and safety legislation linked to construction and facilities management and maintenance activities, including but not limited to CDM and CAR.
1. Confident and engaging trainer.
2. Demonstrable, relevant, previous experience working in a large complex organisation.
3. Experience of applying health and safety practice in a higher education institution or similar research environment.
Realising Your Potential Approach
Providing Excellent Student Services and Professional Support: providing the best quality service to all our students, customers and stakeholders. Building genuine and long-term relationships, through every day interactions, in order to drive up service standards and to enhance their experience.
1. Establishing challenging standards to develop services and advance the reputation of the University.
2. Interpreting rules and regulations flexibly to balance customer and University needs.
3. Consistently giving positive messages about the University.
Providing Leadership and Direction: seeing the work that you do in the context of the bigger picture and taking a long-term view. Communicating vision clearly and enthusiastically to inspire and motivate others.
1. Ensuring plans are consistent with the objectives of the University.
2. Not losing sight of the vision in dealing with day-to-day pressures.
3. Breaking down ‘silo’ thinking and encouraging a University-wide perspective.
Embracing Change: adjusting to unfamiliar situations, demands and changing roles. Seeing change as an opportunity and being receptive to new ideas.
1. Creating a climate that encourages innovation and receptivity to change.
2. Leading by example in supporting the University to break with traditional methods.
3. Communicating upwards to influence policy formulation.
4. Proactively scanning the wider external environment to seek opportunities to develop the University.
5. Adapting departmental plans to reflect changes in the wider environment.
Finding Solutions: taking a holistic view and working enthusiastically and with creativity to analyse problems and develop innovative and workable solutions. Identifying opportunities for innovation.
1. Being open to, and applying, good practice and fresh ideas from inside and outside the University.
2. Exercising judgement in line with University strategy and priorities.
3. Actively seeking new ideas and approaches from outside the University.
4. Identifying and pursuing opportunities to work in partnership with external organisations to generate and develop ideas.
Working Together: working co-operatively with others in order to achieve objectives. Applying a wide range of interpersonal skills.
1. Working across boundaries to develop relationships with other teams.
2. Reflecting the principles of a responsible University and the University values in dealing with people and conducting business.
Using Resources Effectively: making effective use of available resources including people, information, networks and budgets. Being aware of the financial and commercial aspects of the University.
1. Sharing good practice with other parts of the University.
2. Being mindful of responsibility to the University and funders in using resources.
3. Developing cross-service collaboration and being willing to share resources.
4. Identifying ways in which resources can be used flexibly and imaginatively for the benefit of the whole University, within agreed limits.
Achieving Results: planning and organising workloads to ensure that deadlines are met within resource constraints. Consistently meeting objectives and success criteria.
1. Confidently saying ‘no’ to activities that are less important or do not fit with University priorities.
2. Critically evaluating the success of projects; disseminating lessons that can be learned.
3. Being effective in gaining buy-in without direct authority.
4. Being knowledgeable about key stakeholders and how they may influence the work of your department.
Developing Myself and Others: showing commitment to own development and supporting and encouraging others to develop their knowledge, skills and behaviours to enable them to reach their full potential for the wider benefit of the University.
1. Supporting others to undertake alternative duties, such as short-term secondments.
2. Encouraging others to contribute to University level activity.
3. Showing awareness of the changing needs of the University; incorporating these into own and others’ development plans.
4. Keeping up-to-date with what is happening in the wider HE environment; communicating this to your team, where appropriate.
Respecting others: embracing diversity by promoting and maintaining an inclusive and supportive work and study environment that enables all members of our University community to achieve their full potential.
1. Leading on relevant Equality and Diversity Charter recognition/award attainment.
2. Proactively monitoring data regarding the protected characteristics, recognising trends and putting in place appropriate action.
3. Actively promoting family friendly/flexible working policies.
4. Proactively mentoring and sponsoring under-represented groups, to encourage progression.
5. Communicating effectively by developing networking activities across departments.
6. Valuing the contributions of all by publicising success stories, for example: achievements, awards and prizes, role models from under-represented groups, etc.
7. Actively working in partnership with diverse groups.
8. Promoting an open and fair culture throughout the University.
DBS Requirement: Not Applicable.