UNIVERSITY OF PRETORIA

Creditors Clerk, Department of Residence Affairs and Accommodation

Location
Pretoria, South Africa
Posted
18 May 2022
End of advertisement period
30 May 2022
Ref
24550
Contract Type
Permanent
Hours
Full Time

DEPARTMENT OF RESIDENCE AFFAIRS AND ACCOMMODATION
CREDITORS CLERK
PEROMNES POST LEVEL10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:

Responsible for the effective stock control and financial administration of all the units of Food Services. Manage administration for the unit, and responsible for the liaison with external service providers. 

RESPONSIBILITIES:

The incumbent will be responsible for:

  • Financial administration:
    • Downloading of transfer files from units to the inventory management system (RCL);
    • Keeping track daily of credit notes from and to suppliers;
    • Keeping track monthly of credit notes from units;
    • Completing all administration relating to credit notes from units;
    • Sending summary of credit notes to suppliers once a month;
    • Changing and synchronising prices on inventory management system;
  • Reporting:
    • Compiling consolidated financial and product report;
    • Assisting with the reporting on the use of stock to ensure that there is no inactive stock at the units which can lead to a financial loss;
    • Keeping record of comparison of prices from different suppliers;
    • Compiling of reports for use of stock;
    • Compiling the monthly financial information summary;
    • Liaising with system developers;
  • Inventory management:
    • Assisting staff at the units regarding stock control including the correct ordering, receiving, handling and storage (FIFO system) of stock;
    • Providing training to unit staff on inventory management system and process;
  • General and ad hoc tasks:
    • Assisting with queries referred to office in absence of manager;
    • Assisting with any other administrative duties as requested;
    • Generating of purchase order numbers for division.

MINIMUM REQUIREMENTS:

  • Grade 12;
  • Valid code 8 (EB) driver’s licence;
  • Four years’ experience in:
    • Stock control in hospitality/food service industry;
    • General experience in hospitality/food service industry;
    • General financial experience in hospitality/food service industry.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

  • In-depth knowledge of food industry;
  • Knowledge of:
    • Financial systems;
    • Stock control systems;
  • Ability to manage more than one process simultaneously;
  • Ability to manage downloading of data;
  • Administrative skills;
  • Computer literacy;
  • Communication skills.

ADDED ADVANTAGES AND PREFERENCES:

  • Grade 12 with Accounting;
  • Certificate in:
    • Storekeeping and stock control;
    • Supply chain management;
    • Financial management for non-financial managers;
  • Relevant Diploma;
  • Three years’ experience in stock control systems, specifically related to food services.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 30 May 2022

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:  Mrs F Nhliziyo, Tel: (012) 420 2297 for application-related enquiries, and Miss E vd Westhuizen Tel: (012) 420 4894 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 July 2022, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.