Program Administrator (Regional Training Hub)

Alice Springs, Australia
19 Jan 2022
End of advertisement period
02 Feb 2022
Contract Type
Fixed Term
Part Time

About Flinders

Our bold vision, captured in our Strategic Plan: making a Difference: The 2025 Agenda, is to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

To realise this ambition, we recently made a significant organisation change to a six College structure with a professional staff and services alignment.

We recognise the key to our success is exceptional people and we’re seeking an outstanding individual to join the team of our transformed university.

Employment Type:
Fixed Term (Fixed Term)

Position Summary
Fixed Term, Part-Time Until December 2024

Compensation Grade:
Higher Education Officer Level 6

Salary Range:
$81,377 - $86,765 pa

Reporting to:
Program Manager (Regional Training Hub)

The Program Administrator position is incorporated within the Flinders Rural and Remote Health NT Regional Training Hub (FRRHNT RTH) team and is based in Alice Springs. This position allows a reasonable degree of autonomy with broad direction from the supervisor working closely with the Program Manager and Central Australian Medical Director. The position will be primarily responsible for co-ordinating the administrative operations and delivery of the Regional Training Hub programs and associated activities, including the day-to-day management of business, projects and partnerships. Other aspects of the role include working closely with other professional officers co-located at the Centre for Remote Health to provide administration support to educational programs, event management, and the Northern Territory Medical Program.

Key Position Responsibilities

The Program Administrator, Regional Training Hub is responsible for:

  • Effectively coordinating the delivery of the FRRHNT RTH programs and projects, coordinating across the NT with the Program Manager and collaboration with stakeholders and regional training hubs across Australia.
  • Provide executive support and advice to the FRRHNT RTH Central Australian Medical Director through the Program Manager. Including but not limited to coordinating, attending and minuting face to face and virtual meetings, contributing to FRRHNT RTH strategic planning, assisting in preparing business proposals, working papers and developing frameworks.
  • Provide support to the Program Manager to assist with the marketing strategies, promoting specialist training programs, including administration of social media platforms and website content.
  • Provide coordination and administration with reference to systems and processes with the interpretation, promulgation and implementation of university policies.
  • Representing the FRRHNT RTH on internal and external committees and working parties as required or in the absence of the Program Manager.
  • Integration and support for the NT Medical Program and associated projects. Including engaging with medical students and trainees interested in rural careers.
  • Any other responsibilities in line with the level of the position as assigned by the Supervisor and/or the University.
  • Travel, both regionally within NT and interstate, may be required.. Some out of hours work (including weekends), may be required.

Key Position Capabilities

  • Completion of a relevant degree with subsequent relevant experience; or an equivalent combination of experience and/or education and/or training.
  • Demonstrated well-developed experience in project administration, planning and program implementation, monitoring, evaluation, and quality assurance.
  • Demonstrated well-developed analytical and writing skills, with the ability to interpret and apply policy and procedure, generate executive reports and have expertise in marketing and communications.
  • Well-developed oral interpersonal communication skills with the ability to liaise and collaborate with a wide variety of internal and external stakeholders.
  • Demonstrated high level organizational skills including the ability to multitask, establish priorities and meet deadlines with the ability to work independently and as part of a team.
  • Demonstrated understanding and cultural sensitivity concerning Aboriginal and Torres Strait Islander Australians including the impact of the social determinants of health within an NT context.
  • Demonstrated relevant knowledge and executive level experience within a rural or remote University or medical environment. (desirable)
  • Demonstrated knowledge, experience, or an understanding of medical workforce maldistribution and specialist and generalist medical training programs and pathways. (desirable)
  • Proven postgraduate qualifications relevant to the role. (desirable)

Northern Territory Government legislation (the Care and Protection of Children Act 2007) now requires all individuals in child related employment or whose duties involve, or are likely to involve, contact with a child, to 
hold a valid ‘Working with Children Clearance’ (Ochre Card). This position involves child related work and is assessed as requiring a Working with Children Clearance/Ochre Card.

If you are required to work in any capacity, incidental or not, in a health care setting or other setting identified within a government direction issued pursuant to the Emergency Management Act 2004 (SA) or Public and Environmental Health Act 2011 (NT) you will be required to be vaccinated against COVID-19 and provide proof of your vaccination as a condition of your employment.

Information for Applicants:

You are required to provide a suitability statement of no more than three pages, addressing the key capabilities of the position as outlined above. In addition, you are required to upload your CV.

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

We are seeking to increase the diversity to improve equal opportunity outcomes for employees, and therefore we encourage female applicants, people with a disability and/or from Aboriginal or Torres Strait Islanders descent to apply.

Please note, late applications and applications sent via agencies will not be accepted.

Applications Close 11:59 pm:

02 Feb 2022