KINGS COLLEGE LONDON

Clinical Trials Finance Facilitator

Expiring today

Location
London (Greater)
Salary
£29,127 per annum inclusive of London Weighting Allowance
Posted
14 Dec 2021
End of advertisement period
17 Jan 2022
Contract Type
Permanent
Hours
Full Time

Job Description

  • Ensure that unpaid debts within the area are chased for payment in accordance with policy in a timely manner and to maintain up to date records of action taken on each debt  
  • Liaise with Principal Investigators, Sponsors etc. to resolve any queries impeding payment. 
  • Ensure cash receipts are promptly posted to the to the respective ledgers and that cash matching is effected promptly, including payments on account and foreign currency payments 
  • Monitor and investigate balances on contract work in progress accounts and maintain appropriate records 
  • Reconcile monthly all assigned control accounts 
  • Regularly check all ledgers for maintenance and clearance of small balances or abnormal transactions. Regularly check reports on unmatched cash to rectify as appropriate 
  • Provide comprehensive advice to external and internal parties related to the financial conduct of clinical trials across the partner institutions 
  • To work closely with the Clinical Trial Facilitators to enable tracking of milestones and coordinate the triggering of invoicing to sponsors 
  • Working with other members of the Finance team raising invoices and credit notes. 
  • Updating the CTO Finance database and working within the KCL finance system 
  • Liaising with the wider KHP CTO team, internal and external stakeholders – including actively and quickly dealing with queries 
  • To undertake such other duties within the scope of the post as may be requested by the Commercial Trials Manager or Director of the KHP-CTO 
  • The role is responsible to the Clinical Trials Finance Associate within King Health Partnership-Clinical Trials Office (KHP-CTO) 

This post will be offered on a fixed-term contract for 12 months

This is a full-time post - 100% full time equivalent

Key responsibilities

Decision Making, Planning & Problem Solving; 

  • Identification and resolution of problems: logistical, methodological, human and technical. 
  • The role holder is responsible for managing his/her own workload. There are strict deadlines to be met in terms of accounting, payment, billing and remuneration runs and debt reporting 
  • The role holder is responsible for managing his/her own workload. There are strict deadlines to be met in terms of accounting, payment, billing and remuneration runs and debt reporting. 
  • The role holder is responsible for managing his/her own workload. There are strict deadlines to be met in terms of accounting, payment, billing and remuneration runs and debt reporting. 
  • To identify issues with invoice payments and make recommendations to the SCTF for specific projects to improve payments. 

Service Delivery

  • Chasing of unpaid debts.  
  • Using a problem-solving approach whenever possible. 
  • To support the Clinical Trial Finance Associates in the delivery of problem solving wherever possible 
  • To adapt swiftly to changes in the KHP CTO 

Communication & Networking

  • To act as an ambassador for the KHP-CTO
  • Develop sound relationships with finance personnel in Partner Organisations.
  • Develop sound relationships with finance personnel in commercial sponsors and contract research
  • organisations to enable exchange of information to ensure timely payment of invoices.

Analysis & Research

  • The role holder is expected to exercise a significant degree of attention to detail and to undertake analysis and research (for example researching the cause of overdue debt).
  • The role holder is expected to assist in identifying and anticipating issues before they become significant and implement a solution

Team work, teaching & learning support

  • To actively contribute to the CTO Finance Team, Commercial Team and the wider KHP-CTO, working flexibly as a member of both teams 

 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

 

Skills, knowledge, and experience

Essential criteria

1.       Educated to GCSE-level or equivalent  

2.       Strong planning and organisational skills including the ability to prioritize and manage multiple tasks  

3.       Excellent interpersonal skills – tactful and able to deal with a wide range of people in an enthusiastic and helpful manner whilst being capable of firmly maintaining policies and regulations  

4.       Problem solving skills – pragmatic and flexible approach whilst maintaining policies and regulations. 

5.       Commitment to a quality culture  

6.       Experience acquired in financial administration role(s 

7.       A professional demeanour and high ethical standards) 

8.       Proactive approach and team player 

9.       Ability to understand, manipulate and analyse financial data in a variety of formats 

10.   Ability to work to a high level of accuracy and maintain accuracy standards in a team environment

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