KINGS COLLEGE LONDON

Research Grants Administrator

Location
London (Greater)
Salary
£29,614 - £34,304 per annum, including London Weighting Allowance
Posted
09 Dec 2021
End of advertisement period
02 Jan 2022
Ref
037869
Contract Type
Permanent
Hours
Full Time

Job Description

The purpose of the role is to deliver a full award management function, including reports on work in progress and project monitoring as required and will report progress to Senior Research Grants Administrator and Research Grants Manager.   

The role holder will maintain detailed knowledge of funder terms and conditions as well as internal financial procedures and regulations, and will apply these consistently, particularly with regard to financial returns. The consequences of non-compliance with financial regulations are severe and the role holder will be expected to develop and deploy a high level of expertise to manage this level of risk on behalf of the university.

The role holder will need to have a broad perspective, engaging positively and proactively with the research strategy and service transformation programme currently underway at King’s and embracing opportunities to contribute in different ways.

The role holder will ensure accurate and timely management of research funding from award to closure, including:

  • Assist with the day-to-day post-award management of all research projects, in accordance with the terms and conditions of the funder
  • Provide advice and guidance to Principal Investigators (PIs), departments and external funders
  • High level reconciliation and monitoring of expenditure to ensure that grant conditions are adhered to
  • Ensure compliance with KCL Financial regulations and accounting procedures
  • Act as first point of call for individuals and external organisations with queries on information. The role holder is to ensure that any issues are solved efficiently and effectively. When there are queries that need to be escalated, the role holder will recommend a course of action to resolve
  • Submit invoices, financial returns and statements to external funders in line with each funders specific requirements. Role holder must have a thorough understanding of funder specific requirements
  • Monitor income and expenditure in accordance with the grant funding provided
  • Financially approve staff appointments and renewals on research projects
  • Carry out Audit and Assurance activities (Internal & External)
  • Maintain award information on Business World, Worktribe, Work-in-progress and other systems
  • Deal with general Post-Award enquiries
  • Set up, check and receipt research collaborator PO’s on the relevant system
  • Complete full project close down procedure

The above responsibilities are not exhaustive, and the role holder may be asked to take on any other reasonable duties appropriate to their grade role profile. The role holder will act as a point of reference in resolving complex situations and recommending next course of action. He/she will liaise with other internal units and departments and it is  important that he/she is a team player and have the ability to work independently, using their autonomy to prioritise their workload to manage deadlines.

This post will be offered on an indefinite contract

This is a full-time position

 

Key responsibilities

  • Assist with the day-to-day post-award management of all research projects, in accordance with the terms and conditions of the funder 
  • Provide advice and guidance to Principal Investigators (PIs), departments and external funders
  • High level reconciliation and monitoring of expenditure to ensure that grant conditions are adhered to
  • Submit invoices, financial returns and statements to external funders in line with each funders specific requirements. Role holder must have a thorough understanding of funder specific requirements
  • Financially approve staff appointments and renewals on research projects
  • Maintain award information on Business World, Worktribe, Work-in-progress and other systems

 
 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

  Skills, knowledge, and experience

 

Essential criteria

1.       Good Standard of General Education (A Level / OND or Equivalent)   

2.       IT Literate with intermediate / advanced spreadsheet skills (Ability to use macros and pivot tables, experience of using  databases , external portals and information retrieval from the internet. 

3.       High level of numeracy, double entry and accounting principles 

4.       Excellent organisational skills with ability to lead when required 

5.       Practical problem solving skills and ability to analyse data at different levels and produce meaning full reports 

6.       Excellent communication skills, both written and oral 

7.       Self-starter, with ability to work under own initiative and lead others following minimum guidance 

8.       Excellent interpersonal skills, including tact , ability to form working relationships with a wide range of people in an enthusiastic and helpful manner whilst being capable of firmly maintaining College Polices 

9.       Ability to work well under pressure and to be able to prioritise their work in the face of constantly shifting priorities and tight deadlines   

 

Desirable criteria

1.       Accountancy Qualification or Studying towards such a qualification 

2.       Degree or equivalent professional Qualification 

3.       A thorough understanding of funder Terms and Conditions of RCUK, Wellcome Trust , NIH, NIHR,  UK and other Overseas Funders and Charities

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