KINGS COLLEGE LONDON

Research Administrator

1 day left

Location
London (Greater) (GB)
Salary
£28,717 per annum (pro rata), including London Weighting Allowance
Posted
14 Sep 2021
End of advertisement period
28 Sep 2021
Ref
032225
Contract Type
Fixed Term
Hours
Full Time

Job description

The post holder will join the Department of Psychological Medicine at the Institute of Psychiatry, Psychology and Neuroscience, to work within the Health Inequalities Research Group (HIRG), which is led by Professor Stephani Hatch.   

The post holder will work as part of the team to support the development of an interdisciplinary Health and Social Equity Hub, bringing together existing inequalities expertise at King’s, and partners across sectors in the UK and globally to accelerate the pace of change in tackling health inequities. 

The post holder will report to and work closely with the Research Facilitator to provide high-level administrative support to academic staff, researchers, and PhD students within the team. They will support the undertaking and development of high-quality research and provide support and organisation of public engagement work for the Health Inequalities Research Network (HERON). 

The post holder will be confident, methodical, and flexible. They should have previous office experience, preferably in Higher Education, and excellent interpersonal, organisational, communication and IT skills.

 

This post will be offered on a fixed-term contract for 12 months in the first instance 

This is a part-time post - 60% full time equivalent

 

Key responsibilities

• Providing efficient, flexible and proactive administrative support  

• Creating and maintaining databases, mailing and distribution lists 

• Monitoring study and project email mailboxes and sending relevant correspondence to distribution lists  

• Organising travel, accommodation and hospitality arrangements 

• Organising meetings with internal and external stakeholders, virtual and in-person; booking rooms and catering when needed 

• Liaising with the King’s and IoPPN press offices to produce press releases when necessary 

• Building supportive and effective relationships with research teams, staff and students, as well as external collaborating organisations and individuals 

• Assisting with HR, finance and research costing procedures and activities on the relevant software 

• Drafting reports, letters, emails and managing diary arrangements 

• Responding to requests for information and assistance 

• Supporting social media; Twitter and Instagram  

• Supporting the organisation of public engagement activities 

• Promoting an inclusive environment for staff and students 

• Sensitivity is expected towards people with differing levels of technical skills, abilities and understanding 

 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

Skills, knowledge, and experience 

Essential criteria  

1. Extensive experience in an administrative role 

2. Excellent knowledge of MS Office, including Teams and SharePoint 

3. Attention to detail and a high standard of accuracy 

4. Excellent written and verbal communication skills and the ability to produce written documentation clearly and concisely 

5. A high level of personal organisational and time management skills 

6. Ability to build and maintain strong relationships with internal and external contacts 

7. Detailed and focused approach, ability to record and manage data accurately, and in accordance with GDPR and legislation requirements 

8. Ability to work both independently and as part of a team, with a proactive and flexible approach 

9. Commitment to equality, diversity, and inclusion 

 

Desirable criteria

1. Knowledge of KCL’s finance and HR policies and procedures and software 

2. Previous experience in a Professional Services role in a Higher Education/research environment 

3. Knowledge of the UK research funding environment 

Further information

This post is subject to Disclosure and Barring Service and Occupational Health clearance. 

Part-time  

Research-Support 

Administrator