KINGS COLLEGE LONDON

School Business Manager

Location
London (Greater) (GB)
Salary
£46,292 to £54,534, including London Weighting Allowance
Posted
22 Jun 2021
End of advertisement period
13 Jul 2021
Contract Type
Permanent
Hours
Full Time

School Business Manager

Job ID: 025805

Salary: £46,292 to £54,534, including London Weighting Allowance

Posted: 21-Jun-2021

Closing date: 13-Jul-2021

Business unit: Social Science & Public Policy

Department: Education, Comms & Society School Office

Contact details: Ben Day, benjamin.day@kcl.ac.uk

Waterloo Campus   Professional and support services    


Job description
We are seeking to recruit a School Business Manager, to lead, set the direction for and manage the School Business support team. They will oversee the delivery of business support services (finance and HR), for all students and academic staff within the School of Education, Communication and Society; providing high level support to the Head of School and Head of Head of School Administration in achieving the School’s strategic and operational aims.
 
The successful candidate will be a member of a friendly and vibrant professional services team within the School of Education, Communication and Society in the Faculty of Social Science and Public Policy.  The team is currently growing and this is a new role for the School, although one that exists in other Schools within the Faculty. The role holder will manager a Business Support Officer
 
The successful applicant will have significant experience in managing financial and human resources and will share our wider commitment to social justice and service to society.
 
This post will be offered on a full-time, indefinite contract.

Key responsibilities

  • To design and develop the business support service in the School in light of needs to ensure its effectiveness and quality, for instance in relation to accuracy, cost, content and data requirements.
  • To produce policy, procedures and guidelines on business support processes across the School, in liaison with the Faculty and University
  • To manage the School’s financial resources in compliance with policy and long-term objectives.
  • To provide advice to the Head of School, and Head of School Administration on financial matters
  • To manage non-pay budgets in the School in compliance with College financial policies and regulations. To monitor performance against targets and key performance indicators to produce reports as necessary, and to advise the Head of School and Head of School Administration
  • To compile cases for resourcing of major projects within the School, working with the Technical Services Manager on estates project as appropriate.
  • To oversee the School’s financial processing including purchasing, invoicing, and expenses claims, and paying people for work completed.
  • To take responsibility for the provision and/or dissemination of relevant Faculty and School-level policy and procedures, in accordance with College regulations.
  • To be responsible for the provision of financial advice and guidance across the School in the development of income generating activities such as consultancy, short courses and executive education.
  • To work across the School to ensure compliance with HR regulations and policies (such as monitoring staff on visas, overseeing recruitment processes, employment of bought-in staff, managing fixed-term contract expiry dates, etc.), liaising with the HR directorate and providing guidance as necessary.
  • To manage the process of recording and reporting the School’s academic workload data including making sure it is entered into Simitive.
  • To provide support to the Head of School and Head of School Administration in planning academic workloads and future staff recruitment.
  • To oversee the recruitment process, including preparing business cases, obtaining approval for posts, job packs, arranging advertising, interviews and induction, liaising with key School staff and the Human Resources Department as necessary.
  • To oversee the process for payment for all hourly paid staff including Graduate Teaching Assistants (GTAs), and ensuring that HR are provided with all data and documentation needed to issue contracts.
  • To support the Head of School, Head of School Administration in implementing HR processes across the School, such as induction, probation, promotions, performance development review, recognition pay, etc.
  • To identify and report on the School’s staff development activities and needs.
  • To lead and develop the business support team and ensure efficient human resource utilisation. To assess and interpret needs and trends to develop the business support service.
  • To set objectives for the team, taking into account the objectives of the School, and allocate work appropriately taking into account ability and experience.
  • To help the business support team focus their efforts on the tasks in hand and motivate individual team members. To take remedial action if required offering feedback, support and advice to the team.
  • To carry out performance development reviews, identifying performance, training and development needs.

Skills, knowledge and experience

Essential criteria 

  • Educated to degree level or equivalent experience
  • Excellent working knowledge and familiarisation with the universities policies and procedures including financial regulations
  • Proven ability to provide financial advice to Senior Management
  • Proven ability in managing multiple budgets and the provision of budget monitoring information.
  • Highly proficient IT skills (databases, Excel, Word and PowerPoint)
  • Demonstrable project management skills
  • Experience and understanding of HR processes and procedures
  • Experience of working in an administrative environment within the HE sector
  • Demonstrable experience of strategic planning and policy development 

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