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School Business Manager

Employer
KINGS COLLEGE LONDON
Location
London (Greater) (GB)
Salary
£46,292 to £54,534, including London Weighting Allowance
Closing date
13 Jul 2021

Job Details

School Business Manager

Job ID: 025805

Salary: £46,292 to £54,534, including London Weighting Allowance

Posted: 21-Jun-2021

Closing date: 13-Jul-2021

Business unit: Social Science & Public Policy

Department: Education, Comms & Society School Office

Contact details: Ben Day, benjamin.day@kcl.ac.uk

Waterloo Campus   Professional and support services    


Job description
We are seeking to recruit a School Business Manager, to lead, set the direction for and manage the School Business support team. They will oversee the delivery of business support services (finance and HR), for all students and academic staff within the School of Education, Communication and Society; providing high level support to the Head of School and Head of Head of School Administration in achieving the School’s strategic and operational aims.
 
The successful candidate will be a member of a friendly and vibrant professional services team within the School of Education, Communication and Society in the Faculty of Social Science and Public Policy.  The team is currently growing and this is a new role for the School, although one that exists in other Schools within the Faculty. The role holder will manager a Business Support Officer
 
The successful applicant will have significant experience in managing financial and human resources and will share our wider commitment to social justice and service to society.
 
This post will be offered on a full-time, indefinite contract.

Key responsibilities

  • To design and develop the business support service in the School in light of needs to ensure its effectiveness and quality, for instance in relation to accuracy, cost, content and data requirements.
  • To produce policy, procedures and guidelines on business support processes across the School, in liaison with the Faculty and University
  • To manage the School’s financial resources in compliance with policy and long-term objectives.
  • To provide advice to the Head of School, and Head of School Administration on financial matters
  • To manage non-pay budgets in the School in compliance with College financial policies and regulations. To monitor performance against targets and key performance indicators to produce reports as necessary, and to advise the Head of School and Head of School Administration
  • To compile cases for resourcing of major projects within the School, working with the Technical Services Manager on estates project as appropriate.
  • To oversee the School’s financial processing including purchasing, invoicing, and expenses claims, and paying people for work completed.
  • To take responsibility for the provision and/or dissemination of relevant Faculty and School-level policy and procedures, in accordance with College regulations.
  • To be responsible for the provision of financial advice and guidance across the School in the development of income generating activities such as consultancy, short courses and executive education.
  • To work across the School to ensure compliance with HR regulations and policies (such as monitoring staff on visas, overseeing recruitment processes, employment of bought-in staff, managing fixed-term contract expiry dates, etc.), liaising with the HR directorate and providing guidance as necessary.
  • To manage the process of recording and reporting the School’s academic workload data including making sure it is entered into Simitive.
  • To provide support to the Head of School and Head of School Administration in planning academic workloads and future staff recruitment.
  • To oversee the recruitment process, including preparing business cases, obtaining approval for posts, job packs, arranging advertising, interviews and induction, liaising with key School staff and the Human Resources Department as necessary.
  • To oversee the process for payment for all hourly paid staff including Graduate Teaching Assistants (GTAs), and ensuring that HR are provided with all data and documentation needed to issue contracts.
  • To support the Head of School, Head of School Administration in implementing HR processes across the School, such as induction, probation, promotions, performance development review, recognition pay, etc.
  • To identify and report on the School’s staff development activities and needs.
  • To lead and develop the business support team and ensure efficient human resource utilisation. To assess and interpret needs and trends to develop the business support service.
  • To set objectives for the team, taking into account the objectives of the School, and allocate work appropriately taking into account ability and experience.
  • To help the business support team focus their efforts on the tasks in hand and motivate individual team members. To take remedial action if required offering feedback, support and advice to the team.
  • To carry out performance development reviews, identifying performance, training and development needs.

Skills, knowledge and experience

Essential criteria 

  • Educated to degree level or equivalent experience
  • Excellent working knowledge and familiarisation with the universities policies and procedures including financial regulations
  • Proven ability to provide financial advice to Senior Management
  • Proven ability in managing multiple budgets and the provision of budget monitoring information.
  • Highly proficient IT skills (databases, Excel, Word and PowerPoint)
  • Demonstrable project management skills
  • Experience and understanding of HR processes and procedures
  • Experience of working in an administrative environment within the HE sector
  • Demonstrable experience of strategic planning and policy development 

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
United Kingdom

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