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Operations Assistant – Clinical Trials (CRUK & King’s Cancer Prevention Trials Unit)

Employer
KINGS COLLEGE LONDON
Location
London (Greater) (GB)
Salary
£28,717-£31,831 including London Weighting Allowance
Closing date
26 May 2022

Job Details

Job description

The Cancer Research UK & King’s College London Cancer Prevention Trials Unit (CPTU) specialises in research to advance cancer prevention, early diagnosis and screening.  The unit is embedded with the wider Cancer Prevention Group at King’s, led by Professor Peter Sasieni. 

CPTU perform research on efficacy, cost-effectiveness and technologies to improve existing and establish new screening programmes.

Our portfolio of both secondary (hospital) and primary (community) care trials includes:

• Multi-centre international randomised controlled trials of medicinal prevention of cancer often using drug re-purposing

• Pragmatic trials of screening and diagnostic interventions

• Trials of behavioural interventions in cancer prevention and screening

• Trials of diagnostic/screening devices

 

About the role:

We are looking for enthusiastic Operations Assistant to support trial operations and administration across the CPTU portfolio.   The post holder will be a member of the School’s professional services team, working with the CPTU core and project specific teams to provide local, high-quality general support. You will also support and provide cover for the Cancer Prevention Group Operations Officer.

The successful candidate will have a strong interest in clinical trials research, and experience of working in a similar role. You will have excellent organisational, planning and interpersonal skills. You will be able to efficiently organise, manage and prioritise workloads, and work under pressure, and show initiative and problem-solving skills.  You will have knowledge of clinical trial regulations, GCP and research governance standards and good IT skills. Experience of general operations support including HR processes, financial management, etc. will also be advantageous.

 

This post will be offered on an a fixed-term contract for 12 months 

This is a full-time  post - 100% full time equivalent

 

Key responsibilities

Clinical Trials: 

• To support the CPTU core team and project specific trial teams in the day-to day management of portfolio of trials.

• Provide general administrative support including managing trial specific and CTU mailboxes, filing, fielding telephone calls and website updates.

• Organising and attending meetings, note taking, preparing and distributing agendas, minutes, documentation, letters and other correspondence. Facilitate the meetings of key trial oversight/operational committees including taking concise and accurate minutes.

• Assist with the distribution and tracking of ethics and regulatory documentation to trial sites and in collating documents from recruiting sites.

• Support the team in preparing documentation for trial master files, investigator site files, vendor files, etc.

• Follow applicable standard operating procedures relating to daily activities, and lead the development of new administrative procedures.

• Organise the archiving of completed studies and arranging the destruction of records in collaboration with the sponsor and site staff.

• Support trials teams with some elements of data management or user acceptance testing as directed.

• Have an understanding that all research must be conducted according to ICH-GCP, the EU Directive on Good Clinical Practice and the Research Governance Guidelines and assist the team in upholding these.

• Undertake administrative tasks using personal data in compliance with applicable information governance and data protection principles.

• Communicate clearly and effectively with all levels of staff within the department, as well as across other departments, the University, and external companies.

• Welcome visitors to the department and provide assistance as necessary, in a confident and polite manner, dealing with queries and making travel arrangements for visitors if required.

• Demonstrate a professional approach to work and act as a professional and responsible team member.

General support:

• Support the CPG with day-to-day financial matters, such as purchase orders, expenses, invoices, credit card ordering and reconciliation and providing budget reports as requested by colleagues.

• Build strong working relationships with CPG and School staff, students and key partners within and beyond the university.

• Develop a good understanding of the CPG’s range of activities and work including clinical trials and personal data use.

• Act as a local point of contact for equipment and estates maintenance teams.

• Champion new and existing IT systems, supporting the use of standard processes and procedures, maximising the benefits of the standard operating environment and university systems.

• Provide local guidance on specific matters – such as planned estates/ equipment maintenance work and local protocols, liaising with School/ Faculty/university teams were required.

• Provide local support for the recruitment of staff working closely with the School’s Senior Operations Officer (HR & Finance) and the CPG Operations Officer in liaising with King’s HR Services. This includes being responsible for setting-up new staff on KCL systems

• Assist with diversity and inclusion activities and meetings organisation in the CPG

• Provide general Human Resources support to the CPG, escalating complex Human Resources queries to the Senior Operations Officer (HR & Finance) and CPG Operations Officer.

• Participate in and support public engagement activities on behalf of the Cancer Prevention Group. 

 

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

Skills, knowledge, and experience 

Essential criteria 

Essential

• Degree in any life science or numerate discipline, or a professional qualification (e.g. nurse) or relevant experience in a similar role

• Experience of working in research administration or clinical trials studies in a similar role

• An understanding of ICH GCP guidelines, research governance guidelines and data protection legislation.

• Proven IT and advanced administrative skills, including minute taking, and use of MS office suite, social media, conferencing systems, Doodle polls, e-mail management etc.

• Ability to work on own initiative and prioritise own schedule with little supervision

• Excellent organisational skills

• Excellent verbal and written communication skills

• Flexible and positive attitude with an interest in clinical research

• Experience of meeting administration and organisation including minutes

 

Desirable:

• Experience of using clinical trial electronic data capture systems

• Experience of managing social media communications and website development for an organisation/group

• Experience of supporting general operational functions including HR and finances processes.

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
United Kingdom

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