Operations Assistant – Clinical Trials (CRUK & King’s Cancer Prevention Trials Unit)

4 days left

London (Greater) (GB)
£28,717-£31,831 including London Weighting Allowance
26 May 2021
End of advertisement period
26 May 2022
Contract Type
Fixed Term
Full Time

Job description

The Cancer Research UK & King’s College London Cancer Prevention Trials Unit (CPTU) specialises in research to advance cancer prevention, early diagnosis and screening.  The unit is embedded with the wider Cancer Prevention Group at King’s, led by Professor Peter Sasieni. 

CPTU perform research on efficacy, cost-effectiveness and technologies to improve existing and establish new screening programmes.

Our portfolio of both secondary (hospital) and primary (community) care trials includes:

• Multi-centre international randomised controlled trials of medicinal prevention of cancer often using drug re-purposing

• Pragmatic trials of screening and diagnostic interventions

• Trials of behavioural interventions in cancer prevention and screening

• Trials of diagnostic/screening devices


About the role:

We are looking for enthusiastic Operations Assistant to support trial operations and administration across the CPTU portfolio.   The post holder will be a member of the School’s professional services team, working with the CPTU core and project specific teams to provide local, high-quality general support. You will also support and provide cover for the Cancer Prevention Group Operations Officer.

The successful candidate will have a strong interest in clinical trials research, and experience of working in a similar role. You will have excellent organisational, planning and interpersonal skills. You will be able to efficiently organise, manage and prioritise workloads, and work under pressure, and show initiative and problem-solving skills.  You will have knowledge of clinical trial regulations, GCP and research governance standards and good IT skills. Experience of general operations support including HR processes, financial management, etc. will also be advantageous.


This post will be offered on an a fixed-term contract for 12 months 

This is a full-time  post - 100% full time equivalent


Key responsibilities

Clinical Trials: 

• To support the CPTU core team and project specific trial teams in the day-to day management of portfolio of trials.

• Provide general administrative support including managing trial specific and CTU mailboxes, filing, fielding telephone calls and website updates.

• Organising and attending meetings, note taking, preparing and distributing agendas, minutes, documentation, letters and other correspondence. Facilitate the meetings of key trial oversight/operational committees including taking concise and accurate minutes.

• Assist with the distribution and tracking of ethics and regulatory documentation to trial sites and in collating documents from recruiting sites.

• Support the team in preparing documentation for trial master files, investigator site files, vendor files, etc.

• Follow applicable standard operating procedures relating to daily activities, and lead the development of new administrative procedures.

• Organise the archiving of completed studies and arranging the destruction of records in collaboration with the sponsor and site staff.

• Support trials teams with some elements of data management or user acceptance testing as directed.

• Have an understanding that all research must be conducted according to ICH-GCP, the EU Directive on Good Clinical Practice and the Research Governance Guidelines and assist the team in upholding these.

• Undertake administrative tasks using personal data in compliance with applicable information governance and data protection principles.

• Communicate clearly and effectively with all levels of staff within the department, as well as across other departments, the University, and external companies.

• Welcome visitors to the department and provide assistance as necessary, in a confident and polite manner, dealing with queries and making travel arrangements for visitors if required.

• Demonstrate a professional approach to work and act as a professional and responsible team member.

General support:

• Support the CPG with day-to-day financial matters, such as purchase orders, expenses, invoices, credit card ordering and reconciliation and providing budget reports as requested by colleagues.

• Build strong working relationships with CPG and School staff, students and key partners within and beyond the university.

• Develop a good understanding of the CPG’s range of activities and work including clinical trials and personal data use.

• Act as a local point of contact for equipment and estates maintenance teams.

• Champion new and existing IT systems, supporting the use of standard processes and procedures, maximising the benefits of the standard operating environment and university systems.

• Provide local guidance on specific matters – such as planned estates/ equipment maintenance work and local protocols, liaising with School/ Faculty/university teams were required.

• Provide local support for the recruitment of staff working closely with the School’s Senior Operations Officer (HR & Finance) and the CPG Operations Officer in liaising with King’s HR Services. This includes being responsible for setting-up new staff on KCL systems

• Assist with diversity and inclusion activities and meetings organisation in the CPG

• Provide general Human Resources support to the CPG, escalating complex Human Resources queries to the Senior Operations Officer (HR & Finance) and CPG Operations Officer.

• Participate in and support public engagement activities on behalf of the Cancer Prevention Group. 


The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

Skills, knowledge, and experience 

Essential criteria 


• Degree in any life science or numerate discipline, or a professional qualification (e.g. nurse) or relevant experience in a similar role

• Experience of working in research administration or clinical trials studies in a similar role

• An understanding of ICH GCP guidelines, research governance guidelines and data protection legislation.

• Proven IT and advanced administrative skills, including minute taking, and use of MS office suite, social media, conferencing systems, Doodle polls, e-mail management etc.

• Ability to work on own initiative and prioritise own schedule with little supervision

• Excellent organisational skills

• Excellent verbal and written communication skills

• Flexible and positive attitude with an interest in clinical research

• Experience of meeting administration and organisation including minutes



• Experience of using clinical trial electronic data capture systems

• Experience of managing social media communications and website development for an organisation/group

• Experience of supporting general operational functions including HR and finances processes.

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