Faculty Affairs Administrator

California, United States
08 Feb 2021
End of advertisement period
08 Apr 2021
Contract Type
Full Time

Stanford University is seeking a Faculty Affairs Administrator to manage the faculty affairs function for The Departments of Neurology and Neurosurgery. The successful candidate will provide expert guidance on all aspects of faculty affairs activities including onboarding, recruitment, faculty and academic staff appointments, reappointments, promotions and the search process. 

Our team of internationally-recognized physicians tackle a wide array of conditions, including some of the most complex cases and rare diseases, and provides thorough evaluations, diagnoses, and treatments for brain, nerve and spinal cord diseases and disorders in children and adults.  We are at the forefront of scientific research, offering potential therapies not offered anywhere else in the world.  Although research themes vary from lab to lab, we are all focused on studying aspects of brain disease and injury that can be investigated at the bench.  The results of these studies and the discoveries in our labs translate into new, innovative and minimally-invasive therapies for patients.  Our training, clinical experience and scientific research are driven by a sincere dedication to excellent medical care.  We have compassion for the patients we treat and for the families who care for them. 

The successful candidate will be highly organized, resourceful, extremely detailed oriented, able to multi-task and meet deadlines.  She/he will be expected to demonstrate strong business judgement, professional etiquette and strong written communication skills.  In addition to having a “can-do” attitude and pleasant demeanor you must have extraordinary communication skills that allow you to interact with a diverse group of people. 

Duties include:

  • Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement. 
  • Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities. 
  • Serve on school or Provost's Office committees to provide input on faculty affairs issues.
  • Establish and manage processes and relevant communications for completion of faculty actions.
  • Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed. 
  • Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
  • Manage the administration of joint appointments. 
  • Provide reporting and analysis for various faculty activities and programs to support strategic planning.
  • Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
  • Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff.

* - Other duties may also be assigned.


  • Prior academic affairs experience at Stanford or another institution.
  • Ability to interpret and follow through on University policies related to Academic Affairs.
  • Expert writing skills.
  • Professional demeanor.
  • Must be extremely organized and self-motivated.
  • Adaptable to last minute and frequent changes.


Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.


  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Excellent communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Demonstrated problem solving and analytical skills.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.


  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional extended hours.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information

  • Schedule: Full-time
  • Job Code: 4172
  • Employee Status: Regular
  • Grade: G
  • Department URL: http://med.stanford.edu/neurology/
  • Requisition ID: 88363