Clinical Research Coordinator, Translational Medicine and Human Genetics Department

Pennsylvania, United States
31 Jan 2021
End of advertisement period
31 Mar 2021
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Profile Title

Clinical Research Coordinator B

Job Description Summary

The Clinical Research Coordinator will work as part of an integrated, dynamic and fast moving team in the Center for Cytokine Storm Treatment & Laboratory (CSTL) that is focused on improving outcomes for patients with Castleman disease, a rare and deadly disease. To achieve this goal, the CSTL is conducting an international patient registry / natural history study, and we are recruiting an individual who is interested in gaining exposure to the medical field through research project coordination. The Clinical Research Coordinator’s primary responsibilities will involve reviewing medical data entered into the registry database by collaborating sites in Europe, identifying gaps in the medical data, querying sites, and resolving gaps. The Clinical Research Coordinator will also act as a liaison between the Contract Research Organization and study sites in Europe in collaboration with the Principal Investigator and Associate Director. The Clinical Research Coordinator will also be responsible for receiving and tracking research materials, including paper medical records, radiological images, and tissue and/or blood samples to facilitate research through the natural history registry and Castleman biobank. The Clinical Research Coordinator will interact directly with Castleman disease patients, manage protocols, track metrics, prepare tables, graphs and descriptive summaries of data for presentations, progress reports, grant applications and manuscripts. The Clinical Research Coordinator may also participate in other projects in the CSTL, such as analyzing immunofluorescence, immunohistochemistry, or in situ hybridization or contributing to studies related to hematopathology.

Candidates must possess strong organizational skills and attention to detail; willingness to take initiative; ability to work independently but also know when to seek help, and to work as part of a fast paced and integrated team. The individual must possess strong decision making skills and the ability to work uninterrupted on a focused project. Experience reviewing medical records is a plus but not required.

Position contingent upon funding.

Job Description

  • Review multiple different types (clinical, laboratory, radiology, pathology, etc.) of patient medical records obtained from a variety of types of institutes (some of which may be international, but will be in English) and physicians (community, specialists, academic, etc.) to identify, interpret and extract key clinical features and data element, and map them into structured data sets in the registry data base.
  • Manage databases and data resources. Update and maintain data entry protocols. Track and present a variety of metrics on registry progress, including patient entry assignments. Lead weekly data entry meetings and provide data entry training as needed to new members of the team.
  • Participate in other CSTL projects, such as analyzing immunofluorescence, immunohistochemistry, or in situ hybridization.
  • Contact and assist patients with registry related questions and enrollment, as necessary. Contact patients and physicians to obtain missing data. Draft and disseminate quarterly updates on the registry’s progress to those enrolled.
  • Recruit U.S. patients and acquiring medical records from healthcare providers around the U.S.
  • Perform additional duties as assigned


  • Bachelors degree and 2-4 years of experience or an equivalent combination of education and experience required.
  • Strong computer skills and experience including database management, MS Excel, and PowerPoint required. Experience creating and modifying relational databases is a plus. 
  • Knowledge of medical terminology and disease processes, and familiarity with Castleman disease and/or oncology clinical information and research is desirable.
  • High level of attention to detail, organizational skills and commitment to accuracy is required. Interest in performing repetitive data entry.
  • Possess good data review methodologies that ensure accurate and precise data monitoring.
  • Comfort in an “iterative environment” in which periodic rework is inevitable.
  • Strong oral and written communication skills. Strong organizational and time management skills. Strong work ethic.
  • Ability to work as part of a team, as well as independently

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.