Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

SENIOR ADMINISTRATIVE ASSISTANT, Sloan School of Management-Faculty and Research Services-Laboratory for Financial Engineering (LFE), to provide advanced administrative support for LFE and its faculty director. Will perform complex and diverse duties, including calendar management and scheduling and handling logistics for complex meetings for the LFE faculty director; triaging client/visitor inquiries and independently replying to correspondence as needed; teaching and course support; developing, updating, and maintaining databases/recordkeeping; handling purchasing matters and financial transactions, including vendor selection, contracts, and invoice processing; arranging travel and processing reimbursements and other forms; monthly accounts reconciliation and assistance with budget management activities; managing and maintaining online presence, including websites and social media; planning and coordinating high-profile events such as meetings, seminars, workshops, and conferences for a broad range of stakeholders; drafting written material such as meeting summaries, press releases, newsletters, website content, and grant proposals; and assisting with other projects and administrative duties as assigned.

Job Requirements

REQUIRED: at least five years’ related administrative experience; experience researching and resolving highly complex problems and proactively developing tools and strategies to meet goals/deadlines; ability to anticipate, prioritize, and work on a number of projects simultaneously; ability to work independently and as part of a team; accuracy and keen attention to detail; strong interpersonal and verbal/written communication skills; adaptability and flexibility; comfort working in a fast-paced environment; diplomacy, good judgment, and discretion with confidential information; excellent proofreading skills and knowledge of grammar; advanced-level computer skills, including proficiency with Microsoft Office, WordPress, database management, and desktop publishing software; and ability to identify and quickly learn new applications. 

PREFERRED: bachelor’s degree and knowledge of SAP, Concur, and MIT financial processes, policies, and procedures. Job #19199-6

Occasional travel, evening, and weekend work will be required.